n today's world, where and how you work is critical for success. Real estate is no longer just focused on footprint and costs - but delivering strategic outcomes for organizations. That is why we partner with you to craft a tailored approach that aligns with your unique goals and meets the needs and preferences of your employees.
Operating across 400 offices in 60 countries, we collaborate with the industry's top professionals, and we are supported by leading technology and research to ensure consistent results. We build enduring relationships by making our team an extension of your business—aligned with your goals and committed to maximizing bottom-line performance.
Job Summary:
We are seeking a motivated and detail-oriented Property Manager to join our dynamic team. The ideal candidate will assist in the management of a diverse portfolio of properties, ensuring operational efficiency, tenant satisfaction, and adherence to company policies. This role provides an excellent opportunity for career growth within the real estate sector.
Responsibilities:
- Reporting
- Compile detailed incident reports (security, maintenance, tenant issues) with updates on resolutions and preventive measures.
- Track and report leasing activity, including tenant mix, lease renewals, and progress toward occupancy targets, providing weekly and monthly updates.
- Prepare and present monthly, quarterly, and annual reports on property operations, financial performance, leasing activity and tenant relations for clients and senior management.
- Deliver internal reports on property operations, tenant management, and facilities to offer management insights into daily performance.
- Provide in-depth market analysis and strategic recommendations to maximise asset value and occupancy.
- Property Management
- Assist in leasing management by coordinating with external brokers, managing relationships to attract high-quality tenants, and facilitating property viewings.
- Oversee the marketing of available vacant spaces, managing listings on appropriate platforms to maximize visibility.
- Evaluate tenants based on financial stability and brand alignment and manage tenant relations as the primary point of contact.
- Ensure all tenant interactions adhere to standard operating procedures (SOPs) and contractual obligations.
- Conduct move-in/move-out inspections, manage the handover process for tenants, and assess end-of-lease obligations, including final settlements and repairs.
- Monitor and manage tenant arrears to ensure timely rent payments and resolve disputes.
- Lease Management
- Lead lease negotiations with prospective and existing tenants to optimise rental income and tenant mix.
- Draft and review lease agreements based on Heads of Terms and negotiation outcomes ensuring alignment with landlord/client requirements.
- Manage lease renewals and oversee the execution of agreements.
- Ensure compliance with lease obligations, tracking key milestones such as renewals, rent escalations and termination clauses.
- Verify tenant utility connections and manage the drafting of lease termination agreements.
- Oversee and enforce rent collection policies, managing arrears and mitigating financial risk.
- Marketing
- Develop and implement marketing strategies to attract high-quality tenants and maximise occupancy.
- Collaborate with brokers to attract top clients, managing marketing campaigns.
- Oversee marketing campaigns, broker relations and property branding to enhance market positioning.
- Spearhead community engagement activities promotional events and partnerships to increase tenant retention and footfall.
- Facilities Management
- Develop and oversee annual maintenance budgets and supply agreements, ensuring optimal vendor performance and cost efficiency.
- Supervise service providers (cleaning, security, maintenance) to ensure optimal service levels, including evaluating proposals and coordinating annual maintenance contracts (AMCs).
- Conduct regular inspections of common areas and tenant spaces to ensure safety, cleanliness and functionality, and review maintenance invoices for approval.
- Ensure compliance with local regulations, health & safety requirements and property management best practices.
- Fit-Out & Renovation Management
- Identify opportunities for property improvements and repositioning projects that require capital expenditure.
- Oversee the budgeting, planning, and execution of major renovation and upgrade projects to enhance asset value.
- Collaborate with landlords, developers, and consultants to assess feasibility, secure approvals, and manage project timelines.
- Manage the submission and review of tenant fit-out plans, ensuring compliance with the property regulations.
- Coordinate with landlord/developer and local authorities to secure approvals for tenant fit outs, drafting No Objection Certificates (NOCs) and approval letters.
- Conduct inspections of completed tenant fit outs to ensure compliance with design and safety standards before handover.
- Team & Stakeholder Management
- Manage and mentor direct reports, including leasing coordinators, facilities managers and administrative staff.
- Act as the primary liaison between landlords, tenants and service providers, ensuring seamless communication and issue resolution.
- Establish and maintain relationships with key stakeholders, including government authorities, developers and investors.
- Other Responsibilities
- Maintain and regularly audit tenant records for compliance and accuracy, acting as the liaison between landlords and tenants to ensure timely responses and decisions.
- Handle tenant financial transactions, including cheque deposits and reconciliations as needed.
- Qualifications:
- Bachelor's degree in Real Estate, Business Administration, or a related field is preferred.
- 4-8 years of experience in property management or a related field.
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in property management software and Microsoft Office Suite.
- Knowledge of local property laws and regulations is a plus.
- A Real Estate license or certification is desirable but not mandatory.
- Excellent communication skills, both written and verbal, with the ability to present findings clearly to various audiences.
- Strong project management skills with the ability to manage multiple projects and deadlines effectively.
- Knowledge of commercial real estate market dynamics and trends is a plus.
At Cushman & Wakefield Core, we embrace diversity and inclusion, and we strive to create a collaborative working environment and a community supporting your career growth.
