Purchasing Officer - Storekeeper
Job Overview
SamTech ME is looking for a detail-oriented
Stores & Inventory Coordinator to manage daily storeroom operations, inventory control, and documentation. The successful candidate will be responsible for monitoring stock levels, processing purchase and delivery documentation, coordinating with suppliers, and ensuring accurate reporting and record keeping. This role requires strong organizational skills, attention to detail, and the ability to coordinate with multiple internal departments, including Operations, Finance, and Sales.
Responsibilities
- Manage daily operations of the store and maintain accurate inventory records.
- Receive, verify, and record incoming shipments and supplier invoices.
- Monitor stock levels and initiate purchase requests when items reach reorder levels.
- Process customer Local Purchase Orders (LPOs) after verifying approvals and supporting documentation.
- Generate and dispatch Sales Delivery Orders for IT and inventory-related items.
- Prepare Purchase Orders and procurement requests for operations materials and IT equipment.
- Issue inventory items to the Operations Department through the company system (Zoho).
- Prepare Goods Receipt Notes (GRN) for incoming shipments and submit documentation to Accounts.
- Process warranty replacement documentation and follow up with suppliers for faulty units.
- Prepare Credit Notes for returned or defective items with supporting documentation.
- Maintain organized physical and digital records of inventory documents, including GRNs, delivery notes, supplier invoices, and purchase orders.
- Coordinate with suppliers for order follow-ups and warranty replacements.
- Verify SIM operator bills and report discrepancies where necessary.
- Assist Accounts in administrative and reporting activities when required.
Reporting Responsibilities
Prepare and submit periodic reports, including:
- Monthly Inventory Reports
- Sales Revenue Reports
- Warranty Replacement Reports
- Testing Warehouse Reports
- Customer Trial Warehouse Reports
- Weekly LPO Summary Reports
- Obsolete and Slow-Moving Inventory Reports
- Warranty Replacement and Testing Inventory Reports
Requirements
- Previous experience in inventory management, warehouse coordination, or storekeeping.
- Familiarity with inventory management software (Zoho or similar systems preferred).
- Strong organizational and documentation skills.
- Excellent attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to work with multiple stakeholders, including suppliers, customers, and internal departments.
- Ability to manage deadlines and reporting schedules.
- Reliable, disciplined, and trustworthy.
Preferred Qualifications
- Diploma or Bachelor's degree in Business Administration, Logistics, Supply Chain, or related field.
- Previous experience in IT inventory or technical equipment handling will be an advantage.
