Purchasing Specialist
- Posted a month ago
- Be among the first 10 applicants
Job Description
- Manage the end-to-end procurement process for indirect goods and services, including but not limited to uniforms, office furniture, office supplies, promotional materials, event requirements, exhibition booths, branding materials, facility-related purchases, and other operational needs
- Source, evaluate, and negotiate with suppliers to secure the best value in terms of quality, cost, delivery, and service while ensuring compliance with company standards
- Prepare and issue Requests for Quotations (RFQs), evaluate supplier proposals, and recommend the most suitable vendors based on commercial and technical requirements
- Create, review, and process purchase orders, ensuring all purchases comply with company procurement policies, budgets, and approval workflows
- Prepare and manage supplier contracts, service agreements, and delivery schedules to ensure timely execution of orders
- Coordinate with internal stakeholders to understand procurement requirements, specifications, timelines, and project expectations
- Monitor supplier performance, including quality, responsiveness, pricing, and delivery, and conduct periodic supplier evaluations
- Build and maintain strong relationships with existing suppliers while identifying and qualifying new vendors to support business needs
- Coordinate with Finance to ensure timely invoice processing, payment reconciliation, and resolution of pricing or billing discrepancies
- Follow up with suppliers to ensure on-time delivery of goods and services, resolving any issues related to delays, shortages, or quality concerns
- Coordinate with Warehouse, Administration, and requesting departments to ensure smooth receipt, inspection, and handover of purchased items where applicable
- Ensure all procurement documentation, supplier records, contracts, and purchase history are accurately maintained and readily accessible
- Support company events, exhibitions, and corporate initiatives by sourcing and coordinating all required materials, services, and vendors
- Continuously identify opportunities for cost optimization, supplier consolidation, and process improvements without compromising quality or service levels
- Coordinate effectively with cross-functional teams including Finance, Administration, Marketing, HR, Operations, and Warehouse to ensure seamless procurement operations
- Education Level: Bachelor's Degree
- Experience: Minimum 2 years of experience in Procurement or Purchasing
- Experience in procuring indirect goods and services (e.g., uniforms, furniture, office supplies, events, branding materials) is preferred
- Good knowledge of procurement principles and purchasing processes
- Excellent communication, interpersonal, and negotiation skills
- Strong supplier relationship management and networking abilities
- Proficient in Microsoft Office applications
- Experience using ERP systems is a plus
- Good command of English is preferred
- Social insurance coverage
- Medical insurance coverage
More Info
Key Skills
Procurement principles
ERP systems
About Company
Skills:
Excel, sales and purchasing analysis, Inventory Management, Negotiation, vendor sourcing, Stock Control, closing deals with new vendors, Analytical Skills, Market Analysis
Skills:
Advanced Excel, Oracle, Proficiency In Ms Office, Analytical mindset, ERP systems