Job Summary:
The Real Estate Finance Analyst plays a critical role in ensuring financial accuracy, operational discipline, and delivery consistency across the property management portfolio.
The role is responsible for delivering complete, reconciled T+10 client reporting packs, maintaining robust month-end controls, supporting revenue operations (invoicing, payments, and collections), and providing clear visibility on capacity, risks, and deadlines across the team.
It is well suited to candidates with a strong finance or accounting background who are comfortable operating in a fast-paced, deadline-driven real estate environment and who bring a high level of ownership, precision, and process maturity.
Responsibilities of the role:
Month-End Close & Client Reporting (T+7 to T+10)
Own and coordinate the month-end financial close process for assigned assets, ensuring timely, accurate, and fully reconciled outputs.
- Complete ledger and bank reconciliations, resolving discrepancies within 48 hours
- Prepare rent rolls, reconcile receipts to bank deposits and tenant ledgers
- Generate arrears aging reports (30/60/90/90+ buckets) with variance commentary
- Produce owner statements reconciled to property ledgers
- Reconcile working funds (tenant improvement, capital reserves, operating reserves)
- Analyze service charge spend vs. budget with variance notes for items exceeding 10%
- Maintain pack version control using standardized naming and change logs
Revenue Operations (Invoicing, Payments & Collections)
Support the financial hygiene of the Property Management function by ensuring revenue and cash flow activities are tracked and controlled end-to-end.
- Preparation and issuance of client and departmental invoices in line with management agreements
- Coordination with Finance and Support payment runs; validate invoices, check for duplicates, prepare batches
- Monitoring and tracking collections against aged receivable buckets; flag accounts moving to 60+ days with supporting documentation
- Proactive identification and escalation of collection delays, disputed invoices & credit risk exposure
- Providing early visibility to management on cash flow risks and mitigation actions
Proactive Tracking & Deadline Management
Embed strong forward planning and accountability into the reporting cycle.
- Maintain asset-level month-end checklists covering; required financial inputs, third-party information dependencies, and client-specific deliverables
- Actively track submission status across all assets
- Escalate missing or at-risk items at least 48 hours prior to deadlines
- Coordinate with Property Managers, Finance, and external stakeholders to unblock issues early
Consistency, Controls & Documentation Standards
Enforcing SharePoint filing, naming, and versioning standards.
- Maintaining and updating: Financial templates, reporting formats, standard checklists
- Owning a change log for templates and reporting methodology
- Supporting continuous improvement of reporting processes and controls
Capacity & Delivery Tracking (Weekly)
Provide clear visibility on workload, delivery status, and operational risk.
- Prepare and publish the one-page RAG (Red / Amber / Green) Capacity Tracker every Friday showing workload vs. capacity, month-end pipeline, and resource constraints.
- Support leadership in proactive resourcing and prioritisation decisions
Success Metrics
- On-Time Delivery: Three consecutive months of 100% T+10 delivery across portfolio
- Accuracy: Zero material errors (requiring restatement or impacting client decisions)
- Weekly Tracker: 100% on-time Friday publication over any 13-week period
Qualifications:
- Bachelor's degree in Finance, Accounting, or a related field - Professional accounting qualification (ACCA, CPA, CA) is an advantage but not mandatory.
- 4-7 years experience in: Property management finance, Real estate accounting, Asset management support and Professional services or regulated reporting environments
- Prior exposure to commercial, mixed-use, or residential portfolios is preferred
- Strong understanding of General ledger accounting, Reconciliations and financial controls, Service charge accounting and budgeting
- Advanced Excel skills: familiarity with property management or ERP systems is an advantage
- Comfortable working with structured reporting deadlines (T+7 / T+10 environments)
- Exceptional analytical and critical thinking skills, with a proven ability to interpret complex data sets.
- Highly detail-oriented with a strong sense of ownership
- Proactive problem-solver who escalates risks early
- Structured, disciplined, and process-focused
- Excellent command of English, both written and spoken
- Strong communication skills with both finance and non-finance stakeholders
- Office-based with (hybrid flexibility). Extended hours required during month-end (T+5 to T+10) and quarter/year-end.
- Fast-paced environment with multiple concurrent deadlines.
