We are seeking Receptionist & Administrative Assistant to support smooth daily reception operations and provide administrative assistance to management. This role is essential to maintaining a professional and organised reception environment, managing reception duties, maintaining and coordinating documentation, and supporting administrative tasks from other departments.
The ideal candidate is organised, proactive, detail-oriented, service-focused, and able to operate effectively in a fast-paced office environment.
Key Responsibilities:
Reception:
- Greet clients, visitors, and stakeholders with professionalism, hospitality, and courtesy.
- Provide a positive and polished reception experience aligned with the company's standards of service.
- Ensure the reception area is well-maintained, presentable, and reflective of the company's high standards.
- Answer, screen, and direct incoming calls efficiently and professionally.
- Take accurate messages and ensure timely and appropriate follow-up.
- Coordinate with internal departments to respond to queries and requests from clients or team members.
Administrative Support:
- Provide administrative assistance to management, including calendar management and business travel bookings.
- Manage meeting room bookings, ensuring rooms are properly prepared and equipped for use.
- Organise courier collections and deliveries.
- Monitor, order, and replenish office supplies including stationery and pantry consumables.
- Handle petty cash, invoice processing, and receipt tracking, maintaining accurate records and reports.
- Support general office administration and maintain efficient day-to-day operations.
- Liaise with internal teams and external vendors to support facilities and office services.
- Assist in the coordination of company events, staff activities, or client visits as needed.
Experience, Education, and Skills:
- Bachelor's degree in a relevant discipline.
- Minimum 2-4 years experience in a similar reception or administrative support role.
- Previous experience in the real estate sector is an advantage.
- Fluent in English and Arabic, with excellent verbal and written communication skills.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Strong organisational and time-management skills, with the ability to multitask and prioritise.
- Experience in stakeholder coordination and relationship management.
- Customer service background is desirable.
- Professional, proactive attitude with strong interpersonal skills and a polished demeanour.
