We are looking to hire a Receptionist (Russian Speaker) who will be responsible for managing front office operations, greeting visitors, handling calls and correspondence, and ensuring smooth day-to-day reception activities for our client based in Dubai – which is one of the largest companies in the region.
This position is a contract role with an initial duration of 12 months and is renewable.
The role sits within the Admin & Reception Function and reports directly to the Office Manager.
Key responsibilities:
- Act as the main point of contact for guests/visitors, ensuring they are greeted warmly, provided with accurate information, and directed appropriately.
- Coordinate with hosts to arrange beverages and hospitality services for visitors and meeting rooms.
- Assist visitors with requests such as transportation arrangements and general inquiries to ensure a positive experience.
- Maintain accurate visitor logs and issue/collect visitor passes.
- Inform the Sales team about walk-in leads or potential prospects.
- Handle all incoming and outgoing telephone calls professionally and direct them to the relevant personnel.
- Manage incoming and outgoing mail and courier services, ensuring proper distribution and record keeping.
- Maintain courier and mail logs for tracking and invoicing purposes.
- Coordinate with drivers/messengers for document collection and delivery.
- Support meeting room bookings and coordinate requirements with internal teams.
- Liaise with IT support for meeting room equipment setup and troubleshooting.
- Maintain and update staff contact lists.
- Ensure the reception desk is always operational, organized, and well-stocked.
- Keep the reception and front office area clean and presentable at all times.
- Provide support for VIP visits in line with company protocols.
- Ensure compliance with company policies and procedures.
- Assist with ad hoc administrative tasks as required.
Knowledge, skills & experience:
- High School diploma or 1–2 years diploma or equivalent qualification.
- 1–2 years of experience in customer service, reception, or a related field.
- Strong customer service and interpersonal skills.
- Excellent communication skills in English and Russian (mandatory); Arabic is an advantage.
- Ability to handle calls, visitors, and administrative tasks efficiently.
- Strong organizational and multitasking abilities.
- Professional appearance and positive attitude.
- Ability to work under pressure and manage multiple priorities.
- Proficiency in basic office tools and systems.
Availability:
Preference will be given to candidates available immediately after accepting the offer.
We are looking for a candidate who will be able to work in United Arab Emirates. Please apply with your resume and remember to provide us with your contact details.
We will review your job application within 7 working days. Should your profile fit the requirements of the role, a consultant from Edari will be in touch with you to get a deeper understanding of your profile, to discuss the role in more detail and potential next steps.
