MAIN DUTIES/RESPONSIBILITIES OF THE ROLE:
- Front of House receptionist, first point of contact for those entering the building.
- Greeting visitors for the building, administering temp access pass (working with security team) and directing them to their company floor.
- Liaising with BH reception team when BH external guests arrive.
- Managing switchboard, screening and transferring incoming calls, taking messages accordingly.
- Ensuring the Reception area is tidy and welcoming at all times.
- Manage incoming and outgoing mail, liaise with couriers and loading bay, inform recipients of parcels/post ready to be collected. Parcels will be delivered to the floors once a week if not collected.
- Booking couriers/accepting deliveries.
- Assisting the Office Manager and facilities team as directed (support management of external vendors and services such as the Café and the Gym, procurement of stationery, IT and kitchen consumables).
- Co-ordinate with the in-house osteopath to ensure treatment rooms are maintained and orders/deliveries of medical equipment and supplies are handled in a timely manner.
We will ONLY consider Emirati Nationals for this role.
Standard hours will be 8.30am - 5pm or with other such hours as are necessary to fulfil the role, some flexibility required.
PERSON SPECIFICATION
WORK EXPERIENCE/BACKGROUND:
- Ideal candidate will have held a front of house position before.
- Enthusiastic and Friendly (Representing BH as the first point of contact).
TECHNICAL/BUSINESS SKILLS & KNOWLEDGE:
- Excellent organisational and time-management skills.
- Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly-used office packages.
- Ability to multitask, prioritise workload and work under pressure.
- Attention to detail.
- Reliable and Proactive approach to work.
- Confident decision making.
- Teamwork skills.
- Ability to handle confidential information.
