Remote Administrative Operations & Data Entry Coordinator

Position Overview

We are seeking a highly organized and detail-driven Remote Administrative Operations & Data Entry Coordinator to support daily business functions and ensure accurate data management across departments. This role combines administrative coordination, operational support, and precise data entry to maintain efficient workflows in a fully remote environment. The ideal candidate is proactive, tech-savvy, and capable of managing multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

Data Entry and Data Management

Accurately input, update, and maintain data within internal databases, spreadsheets, and CRM systems

Review and verify information for accuracy, completeness, and consistency

Conduct regular audits to identify discrepancies and correct errors

Organize and maintain digital filing systems and operational documentation

Generate routine and ad hoc reports for leadership and internal teams

Administrative and Operational Support

Coordinate daily operational tasks and workflow tracking

Assist with order processing, documentation management, and internal record keeping

Schedule virtual meetings, prepare agendas, and document meeting notes

Support cross-functional teams with administrative coordination

Monitor project timelines and ensure deadlines are met

Process Improvement and Quality Assurance

Identify inefficiencies in administrative or data workflows and recommend improvements

Ensure adherence to company policies, procedures, and data security standards

Maintain strict confidentiality of sensitive company and client information

Track performance metrics related to productivity and accuracy

Communication and Collaboration

Serve as a liaison between departments to ensure smooth information flow

Respond promptly to internal and external inquiries

Participate in virtual meetings, training sessions, and team collaboration initiatives

Provide regular updates to supervisors regarding task progress and operational status

Required Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree preferred

13 years of experience in data entry, administrative support, or operations coordination

Strong typing skills with exceptional accuracy

Proficiency in Microsoft Office, particularly Excel and Outlook

Experience with CRM, ERP, or other cloud-based systems

Excellent organizational and multitasking abilities

Strong written and verbal communication skills

Ability to work independently in a remote setting

Reliable high-speed internet connection and dedicated workspace

Preferred Qualifications

Experience working in a fast-paced or high-volume environment

Familiarity with project management tools such as Asana, Trello, or Monday.com

Basic knowledge of reporting or data analysis tools

Previous remote work experience

Core Competencies

Attention to detail and precision

Time management and prioritization

Problem-solving mindset

Accountability and reliability

Strong collaboration skills

Adaptability and initiative

Work Environment

Fully remote position

Standard business hours with flexibility based on operational needs

Virtual onboarding and training provided

Performance metrics based on accuracy, efficiency, and task completion

Collaborative and supportive remote team culture

Compensation and Benefits

Competitive hourly or salaried compensation

Performance-based incentives where applicable

Paid time off and holiday pay

Health, dental, and vision benefits for eligible employees

Opportunities for professional growth and advancement

Remote work flexibility

This role is ideal for a self-motivated professional who excels at maintaining accurate data, coordinating operational tasks, and supporting administrative functions in a structured and dynamic remote work environment.