Remote Administrative Support & Data Processing Assistant

Position Overview

We are seeking a highly organized and detail-oriented Remote Administrative Support & Data Processing Assistant to join our team. This role is responsible for providing day-to-day administrative support while ensuring accurate data processing and record management. The ideal candidate is dependable, tech-savvy, and comfortable working independently in a fully remote environment. Strong attention to detail, time management skills, and the ability to handle confidential information are essential for success in this position.

Key Responsibilities

Data Processing and Entry

Accurately input, update, and maintain data within internal databases and systems

Review documents and records for accuracy and completeness prior to entry

Perform routine audits to identify and correct discrepancies

Maintain organized digital files and documentation

Generate reports and summaries as requested by management

Administrative Support

Prepare and format reports, spreadsheets, and internal communications

Schedule meetings, maintain calendars, and coordinate virtual appointments

Respond promptly to internal and external inquiries

Assist with document preparation, distribution, and recordkeeping

Support cross-functional teams with clerical and coordination tasks

Operational Coordination

Track assignments and ensure deadlines are consistently met

Assist in monitoring workflow processes and operational metrics

Collaborate with departments to resolve data-related or administrative issues

Identify opportunities to improve administrative efficiency

Compliance and Confidentiality

Follow company policies and data security standards

Maintain strict confidentiality of sensitive company and client information

Ensure compliance with established procedures and documentation practices

Required Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree preferred

12 years of administrative, clerical, or data entry experience

Strong typing skills with high accuracy

Proficiency in Microsoft Office, especially Excel, Word, and Outlook

Familiarity with Google Workspace and cloud-based systems

Excellent organizational and time management skills

Strong written and verbal communication abilities

Ability to work independently in a remote setting

Reliable high-speed internet connection and dedicated workspace

Preferred Qualifications

Experience working in a remote or virtual team environment

Familiarity with CRM, ERP, or document management systems

Basic knowledge of reporting or data tracking tools

Ability to manage multiple tasks in a fast-paced environment

Core Competencies

Attention to detail and precision

Accountability and reliability

Strong organizational skills

Problem-solving mindset

Effective communication

Adaptability and initiative

Work Environment

Fully remote position

Standard business hours with potential flexibility

Virtual onboarding and ongoing training provided

Performance metrics based on accuracy, productivity, and timeliness

Collaborative and supportive remote team culture

Compensation and Benefits

Competitive hourly or salaried compensation

Performance-based incentives where applicable

Paid time off and holiday pay

Health, dental, and vision benefits for eligible employees

Opportunities for professional growth and advancement

Remote work flexibility

This role is ideal for a motivated professional who enjoys supporting administrative operations, maintaining accurate data, and contributing to a well-organized and efficient remote work environment.