Job Summary
Provide essential administrative support to the Sales team by managing offers, full CRM support, documents, and agency coordination to ensure smooth and efficient sales operations.
Key Responsibilities
- Generate sales offers based on the Sales team's requests, ensuring accuracy and timely issuance to clients and agencies.
- Coordinate the approval process for sales offers and handle unit reservations as instructed by the Sales team.
- Manage the printing, signing, and distribution of booking forms and SPAs, coordinating with clients and internal management to complete all formalities.
- Handle the onboarding of new agencies by collecting and verifying the required documentation, ensuring compliance with company standards.
- Draft, finalize, and distribute agency agreements after receiving necessary approvals, ensuring smooth communication with agency representatives.
- Issue Marketing NOCs to registered agencies, facilitating their promotional efforts and maintaining a professional relationship.
- Act as the daily point of contact for agencies, addressing queries about sold units, commission percentages, and operational needs.
- Set up and manage WhatsApp groups for efficient communication between agencies and internal sales teams, ensuring smooth collaboration.
- Assist sales agents by generating inquiries from potential clients, supporting their efforts to convert leads into sales.
- Track and document sales agents meetings and update the CRM system accordingly, ensuring an accurate record of all client interactions.
- Archive and maintain a well-organized record of booking forms, SPAs, and agency agreements, ensuring accessibility and compliance with company policies.
- Provide ongoing administrative support to the sales team, helping them meet targets and overcome operational challenges.
Required Qualifications
- Bachelor's Degree in Business Administration or related field.
- 2+ years in a sales admin or coordination role.
- Proficient in Microsoft Office and CRM systems.
- CRM and document management proficiency.
Preferred Qualifications
- Experience in real estate or luxury property sector.
- Familiarity with Dubai market and RERA regulations.
Skills and Competencies
- Strong attention to detail.
- Time management and multitasking.
- Team collaboration.
- Strong communication and organizational skills.
- Fluent in English; Arabic is a plus.
Compensation and Benefits
- Competitive salary package.
- Annual flight ticket allowance.
- Performance discretionary bonus.
- Comprehensive health insurance.
- Employment visa.
