ABOUT THE ROLE
We are looking for a highly motivated, professional, and knowledgeable Sales Administratorto join our team in Unique Properties. Our preferred candidate will be someone who is self-sufficient, energetic motivated and able to provide overall support to our property consultants by drafting contracts and handling all the necessary documentation related to sales and leasing.
DUTIES & RESPONSIBILITIES
- Coordinate with the Sales Team with regards to the preparation of different types of standard Contracts and Agreements such as Form A, B F and I, Tenancy Contracts, Rental Lease Agreement between Landlord and Agency, Channel Partner Agreement (in PDF format and online)
- Create Custom Agreements / Contracts and writing business letters
- Prepare Real Estate legal documents such as MOU, Tenancy Contracts, Agreement Letters, etc.
- Perform full calculations when preparing the MOU.
- Check the accuracy of orders and issuing invoices, maintaining sales records, and compiling monthly sales reports
- Review Custom Agreements / Contracts and give feedback to management
- Prepare Tenancy Contracts and their necessary addendums
- Send rent renewal reminders to agents and prepare Tenancy Contract for confirmed Rent Renewals
- Manage reminders for Tenancy Contract renewals, to both agents and tenants.
- Monitor deadlines and provide notices to appropriate parties when necessary
- Liaise with Developers to ensure Agency Agreement are up to date and valid
- Prepare Commission- and Channel Partner Agreements
- Create necessary NOCs for online listings, coordinating with the Listings Coordinator
- Draft other necessary documentation for agents as needed: Undertakings Letters, Acknowledgements, etc., and ensuring their execution in a timely manner
- Oversee the accuracy of orders and issuing invoices, maintaining sales records, and compiling monthly sales reports
- Ensure each transaction complies with legalities and any tax withholdings are complete
REQUIREMENTS AND QUALIFICATIONS
- At least 2 - 3 years of previous experience in real estate in a similar position is a must
- Excellent written and verbal communication in English is mandatory
- Clear understanding of RERA rules and regulations. Have experience with drafting contracts and other industry-related documentation in PDF and online (i.e., MOU, Form A, Form B, Form F, Form I, etc.)
- Excellent working knowledge of MS Office Suite (Excel, Word), PDF software, Internet
- Experience in off plan sales
- Strong analytical skills
- Ability to multitask and meet strict deadlines
- Well-organized and disciplined
- Self-sufficient and able to take initiative
- Eager to learn
- Experience in CRM (highly desirable)
- Team player
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We highly appreciate your interest in Unique Properties. Rest assured that if your profile meets the criteria for the position we will most definitely be in touch.
Please note that only shortlisted candidates will be contacted.
We thank you for your understanding and wish you the best of luck in your professional advancement.
