Sales Coordinator

Sales Coordinator

Job Summary

The Sales Coordinator supports the sales and business development team by coordinating sales activities, preparing proposals and tenders, maintaining client records, and ensuring smooth communication between clients, sales staff, and internal departments. The role is critical in managing documentation, schedules, and follow-ups to help secure construction projects and maintain strong client relationships.

Key ResponsibilitiesSales & Business Support

·        Assist the sales team in preparing quotations, proposals, tenders, and contracts for construction projects

·        Coordinate prequalification documents and submissions for bids and tenders

·        Track sales leads, opportunities, and project pipelines

·        Follow up with clients on proposals, approvals, and payments

Client & Communication Management

·        Serve as a point of contact between clients, sales staff, project managers, and technical teams

·        Maintain accurate client databases, contracts, and correspondence

·        Schedule client meetings, presentations, and site visits

Documentation & Reporting

·        Prepare sales reports, forecasts, and performance summaries

·        Ensure all sales documentation complies with company and industry standards

·        Maintain organized records of project costs, timelines, and approvals

Coordination with Internal Teams

·        Liaise with engineering, estimation, procurement, and finance teams to gather technical and cost information

·        Coordinate handover from sales to project execution teams after contract award

Administrative Support

·        Manage calendars, meetings, and travel arrangements for the sales team

·        Assist with invoicing, payment tracking, and contract renewals

·        Support marketing efforts such as company profiles, presentations, and brochures

Qualifications & Requirements

·        Bachelor's degree in Business Administration, Marketing, Construction Management, or related field

·        2–5 years of experience in sales coordination, preferably in the construction or engineering industry

·        Strong knowledge of construction sales processes, tenders, and contracts

·        Proficiency in MS Office (Excel, Word, PowerPoint); CRM software is an advantage

·        Excellent communication, organization, and multitasking skills

Skills & Competencies

·        Strong attention to detail and documentation accuracy

·        Ability to manage multiple projects and deadlines

·        Professional communication and negotiation support skills

·        Team-oriented with strong coordination abilities

·        Understanding of construction terminology and project workflows

Working Conditions

·        Office-based with occasional site visits and client meetings

·        May require extended hours during tender submissions or project deadlines