Overview
AtkinsRéalis is looking for a Project Secretary to be based in Abu Dhabi, UAE.
The role provides high-level administrative and document control support to the project team, ensuring smooth coordination, effective communication, and compliance with project documentation standards. This role is essential for maintaining accurate records, supporting project reporting, and facilitating the day-to-day operations of large-scale capital projects.
Your role
Project Administration & Coordination
- Provide comprehensive administrative support to the PMC team and Project Manager.
- Manage project calendars, schedules, and meeting arrangements.
- Prepare agendas, take meeting minutes, and track follow-up actions.
- Coordinate communication between PMC, client representatives, contractors, and stakeholders.
- Support project onboarding activities (badges, access, safety inductions, etc.).
Document Control & Information Management
- Maintain and update project documentation in accordance with PMC standards.
- Manage correspondence, technical documents, drawings, and submittals.
- Ensure timely distribution of documents to relevant parties and track responses.
- Support the use of document control systems such as Aconex, Procore, SharePoint, or similar platforms.
- Ensure document compliance with quality management procedures.
Reporting & Project Support
- Assist in preparing weekly, monthly, and progress reports for internal and client submission.
- Support data collection for KPIs, dashboards, and project trackers.
- Maintain project registers (RFI, NCR, submittals, contracts, drawings, etc.).
- Assist with compiling presentations, reports, and other project deliverables.
Office & Logistics Support
- Oversee project office supplies, equipment, and coordination with facility teams.
- Arrange travel, accommodation, and logistics for PMC personnel as required.
- Support project events, workshops, and audits.
About You
- Bachelor's degree in Business Administration, Office Management, or related field.
- 3 – 5 years of experience as a Project Secretary, Administrative Coordinator, or Document Controller.
- Experience working within PMC or large-scale construction/engineering projects highly preferred.
- Prior exposure to major project environments in sectors such as infrastructure, oil & gas, real estate development, or industrial projects is an advantage.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Experience with project management or document control systems (Aconex, SharePoint, EDMS).
- Strong organizational and time‑management skills.
- Excellent English communication skills (written and verbal).
Rewards & benefits
Explore the rewards and benefits that help you thrive – at every stage of your life and your career. This includes:
- Tax-free salary.
- Comprehensive life insurance coverage.
- Premium medical insurance for you and your dependents.
- Generous annual leave balance.
- Flexible and hybrid work solutions.
- Remote work opportunities outside of country.
- Company gratuity scheme.
- Discretionary bonus program.
- Annual flight contribution.
- Relocation assistance.
- Transportation & housing allowances (available for remote work locations).
- Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.
About AtkinsRéalis
We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more.
