Repserve is a global business development solutions provider, helping organizations expand internationally with precision and confidence. With offices in Miami, Dubai, and Singapore, Repserve delivers flexible market entry strategies and seasoned business development expertise. Our mission is to simplify global growth by providing trusted professionals who act as an extension of client leadership teamsdriving measurable results while minimizing complexity.
The Opportunity
We are seeking a full-time Secretary to support the C-suite executives of one of our global clients in their international affairs. Based in Dubai with remote flexibility, this role is designed for a highly organized, discreet, and service-oriented professional who thrives in dynamic environments and can seamlessly balance both business and personal priorities.
This is not a conventional assistant roleit is a trusted partnership with senior leaders, requiring agility, foresight, and the ability to manage diverse responsibilities across multiple countries and industries.
Key Responsibilities
Document Preparation & Management
- Draft, format, and proofread letters, reports, and internal communications.
- Maintain organized filing systems (digital and physical) for easy retrieval.
Travel & Logistics
- Book flights, accommodations, and local transport for the CEO.
- Prepare itineraries and ensure travel documents are complete and accessible.
Financial Support
- Handle routine banking tasks such as deposits and withdrawals.
- Track and record basic expense reports for reimbursement or filing.
Scheduling & Coordination
- Assist in arranging meetings and appointments.
- Ensure meeting materials are prepared and distributed in advance.
Office Administration
- Manage incoming calls, emails, and correspondence, directing them appropriately.
- Order office supplies and coordinate with vendors when needed.
Confidentiality & Professionalism
- Safeguard sensitive information and maintain discretion in all matters.
- Represent the CEO's office with professionalism in interactions with staff and external contacts.
Why This Role Matters
This position is central to ensuring the smooth functioning of executive leadership on a global scale. It requires discretion, professionalism, and a long-term commitment. Candidates will undergo an in-depth background check and must sign strict confidentiality agreements (NDAs).
This is a rare opportunity to work closely with senior leaders, shaping the efficiency of their global affairs while building a career in a trusted, international environment.
Repserve Culture
At Repserve, we believe in collaboration, accountability, and empowerment. Our culture is entrepreneurial yet supportive, designed to help professionals thrive in complex global environments. We value transparency, adaptability, and long-term partnershipsboth with our clients and our team members.
Working with Repserve means joining a network of seasoned professionals who are passionate about driving international growth. We foster a culture of trust, respect, and innovation, where every role contributes to shaping the success of our clients worldwide.
Qualifications
What We're Looking For
- Exceptional organizational and project management skills.
- Strong problem-solving ability and adaptability.
- Fluent English communication skills.
- Proven experience as a secretary or family office
- Proficiency in Microsoft Office Suite and IT systems.
- Service-minded, personable, and able to work with diverse personalities.
- Solid understanding of business management.
- Trustworthy, with a clean background and ability to handle sensitive information.
- Valid driver's license.
Preferred Qualifications
- University degree in business, law, or related field.
- Fluency in Swedish or French.
- At least 3 years in a similar role with strong references.
- Background in family office or private banking operations.
Must have skills
- Project Management
- Organization
- Trustworthiness
- Multitasking
