Role Summary
In this position, the Senior Administrative Assistant will ensure the efficient coordination of departmental operations by organizing processes, managing documentation, and supporting daily business activities. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities while maintaining high standards of accuracy and professionalism.
Main Responsibilities (including But Not Limited To)
- Operational Coordination & ProcessOversight
- Coordinate and organize daily operational processes to ensure smooth workflow.
- Follow up on task implementation and monitor progress against deadlines.
- Support process improvements to enhance efficiency and structure.
- Reporting & Documentation
- Prepare periodic reports, dashboards, and presentations.
- Draft official correspondence and internal communications.
- Ensure documentation is accurate and aligned with company standards.
- Records & Data Management
- Maintain accurate and confidential records, files, and databases.
- Organize documentation related to ongoing and new projects.
- Ensure proper archiving and secure handling of sensitive information.
- Travel Coordination
- The responsibility of handling travel arrangements, including ticket booking and coordination of all travel-related requirements.
- Coordinate travel itineraries and ensure all travel logistics are organized efficiently.
- Maintain records of travel bookings and related documentation.
Key Requirements
Work Experience: 5+ years of experience in administration.
Highly organized, proactive, and detail oriented.
Ability to work under pressure and manage multiple priorities.
Confidentiality and integrity in handling sensitive information.
Education
Bachelor's degree in business administration, or related field.
Language: Perfect command of both spoken & written in English and Arabic.
Competencies
Believe In Magic
Being enthusiastic and committed to what you are doing inside the organization. Stay
focused & continually aim to improve / reach success no matter what setbacks are on
your way.
Always Bring A Game
High level of optimism and a can do Orientation. A willingness to support and be a
part of a team in multiple activities and stay motivated to accomplish the goal while
facing obstacles. Works effectively with and supports colleagues, fostering a positive
and collaborative environment.
Being customer focuses on having the ability to understand internal/external needs
and concerns in the short too long term and to provide sound recommendations
and/or solutions. Focusing efforts on understanding, meeting, and exceeding customer
needs.
Get It Done. RIGHT
Consistently achieves high levels of results while setting standards of excellence &
quality. Seizes all opportunities to get the job done. Pay attention to details and pursue
quality in accomplishing tasks.
Be Real
Behave in an honest, fair, and ethical manner. shows consistency in words and actions.
model's high standards of ethics. Earning others trust and respect through consistent
honesty and professionalism in all interactions.
Be Creative
Ability to generate non-traditional yet practical ideas that would serve a business
purpose and identify & develop
new methods, approaches, systems or tools that best suit different situations and
generate business results. Moreover, ability to multitask and take initiative.
Learn & Teach
Fostering learning and development culture. Willingness to delegate responsibility, work
