Overview
The incumbent will assist the Manager to administer procurement functions and finance functions pertaining to accounts receivables/billing.
Job Description
Procurement
- Involved in Procurement Policy and SOPs review
- Processing purchase orders and documents
- Manage ITQ & ITT
- Approve air ticket for user
- Provide guidance, assistance and training to users on procurement matters.
- Collate feedback from various stakeholders.
- Facilitate and implement procurement change initiatives e.g System implementation/automation and for continuous improvement of current procurement procedures/ workflow and systems.
Customer/Tenant Billing
- Involved in billing policy and SOPs review
- Coordinate with the departments in customer invoicing matters
- Process customer billing requests, credit notes and refunds to customers/tenants
- Prepare accounting entries
- Prepare aging reports
- Processing receipt from customers/tenant
Donations Accounting
- Involved in donation accounting policy and SOPs review
- Coordinate with the departments in relevant donation accounting matters
- Prepare accounting entries
- Issue tax deductible receipt
- Tax deduction reporting to IRAS
Audit
- Facilitates internal and external audits.
Other projects
- Other ad-hoc projects as assigned
- Fixed asset tagging processing
Job Requirements
- ACCA or Diploma/Degree in Accounting, Finance, Procurement or a related discipline.
- At least 1 to 3 years of progressive accounting and procurement experience, preferably within the charity, non-profit or public sector.
- Hands-on experience with procurement, grants management and accounting/ERP systems (e.g. SAP), will be advantageous.
- Proficient in using Excel, Power Point and Word to generate insightful reports.
- Strong analytical, organisational, and problem-solving skills; meticulous attention to detail.
- Ability to work independently, manage multiple deadlines, and deliver accurate outputs.
- Excellent stakeholder management, communication and interpersonal skills to co-create solutions.
- Commitment professionalism, integrity, and accountability in all aspects of work.
