About the Company
Location: Site-Based
Department: Facility
About the Role
The Senior Facilities Specialist is responsible for managing all site-related administrative, logistical, and accommodation operations. The role ensures smooth site mobilization, efficient asset management, proper accommodation arrangements, and full coordination of daily services and transportation activities.
Responsibilities
- Site Mobilization:
- Review site mobilization plans and layouts to identify requirements.
- Coordinate with warehouses to secure equipment or initiate purchase requests.
- Supervise the setup of offices, caravans, and storage areas.
- Oversee transportation and installation of site facilities.
- Maintain control of assets, expenses, and proper documentation.
- Accommodation Management:
- Arrange and prepare accommodation for site staff.
- Identify, lease, and manage housing units.
- Allocate employees based on job roles.
- Conduct regular inspections of accommodation conditions.
- Handle and resolve accommodation-related issues.
- Manage handover and closure of units when no longer needed.
- Maintenance & Operations:
- Develop and implement preventive maintenance plans.
- Track breakdowns and issue maintenance requests (RMR).
- Supervise maintenance work (in-house and outsourced).
- Maintain accurate maintenance records and ensure closure.
- Assets & Inventory Management:
- Maintain and update asset registers regularly.
- Coordinate asset transfers between sites and warehouses.
- Monitor asset issuance and returns.
- Investigate loss/damage cases and prepare deduction reports.
- Daily Services Management:
- Ensure availability of pantry supplies and drinking water.
- Monitor consumption and control variances.
- Supervise cleaning and hospitality services.
- Arrange meals for overtime work.
- Financial Coordination:
- Prepare purchase requests (PR) and payment requests.
- Follow up on invoices and settle financial advances.
- Monitor accommodation rent payments.
- Coordinate with finance for approvals and cost control.
- Reporting & Performance Monitoring:
- Prepare periodic operational and consumption reports.
- Track and report Key Performance Indicators (KPIs).
- Report issues and recommend corrective actions.
- Fleet & Transportation Management:
- Organize employee transportation to and from the site.
- Coordinate with drivers to ensure smooth operations.
- Monitor daily vehicle usage and routes.
- Review and validate monthly vehicle claims.
- Track drivers attendance.
- Ensure compliance with safety and operational policies.
Qualifications
- Bachelor's degree in a relevant field.
- 2-5 years of experience in a similar role (Construction / Sites).
Required Skills
- Strong organizational and time management skills.
- Excellent communication and coordination abilities.
- Strong field follow-up capability.
- Proficiency in Microsoft Excel and ERP systems.
- Problem-solving and decision-making skills.
Preferred Skills
- Experience in managing facilities in a construction environment.
- Knowledge of safety regulations and compliance.
Pay range and compensation package
Pay range or salary or compensation details to be provided.
Equal Opportunity Statement
We are committed to diversity and inclusivity in our hiring practices.
