Senior HR & Admin Executive

About the Role

We are seeking a proactive and detail-oriented Senior HR & Admin Executive to support the establishment and daily operations of our Dubai office. This role will be responsible for end-to-end HR operations, visa and immigration processes, office administration, and employee support to ensure smooth business operations and a positive employee experience.

The ideal candidate is hands-on, organized, and familiar with UAE labor regulations and local administrative processes.

Key ResponsibilitiesHR Operations

• Manage end-to-end employee lifecycle including onboarding, probation tracking, and off-boarding
• Coordinate employment contracts, HR documentation, and employee records
• Support monthly payroll preparation including data consolidation, leave tracking, and benefits administration
• Provide day-to-day HR support and respond to employee queries

Visa & Immigration

• Handle employment visa applications, renewals, cancellations, and related government processes
• Liaise with PRO, government authorities, and external vendors to ensure compliance with UAE regulations
• Track visa status and ensure timely renewals
• Support employees with relocation and documentation

Office Administration

• Manage office operations including facilities, supplies, vendors, and workspace management
• Coordinate office setup, maintenance, and workplace health & safety requirements
• Manage office budget tracking and vendor contracts
• Support company events, meetings, and employee engagement initiatives

Compliance & Policies

• Ensure HR practices comply with UAE labor laws and company policies
• Support implementation of HR policies and procedures
• Maintain proper documentation and audit readiness
• Assist with internal reporting

Stakeholder Management

• Work closely with regional HR, finance, and business leaders
• Support cross-functional collaboration to enhance employee experience
  

Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field
• 36 years of HR generalist or HR operations experience, preferably in UAE
• Hands-on experience with UAE visa and immigration processes
• Familiarity with UAE labor law and HR compliance
• Strong organizational and multitasking skills
• Excellent communication skills in English
• Arabic or Mandarin language skills is a plus