Senior Officer, PI Support Unit, Grant Position

Reports to: Senior Director, PI Support Unit

Purpose: Under the supervision of the Senior Director, Principal Investigators Support Unit (PISU), the holder of this position will manage timely and efficiently all the financial and logistical functions of grants in line with the allocated budget, timeline and various sponsors guidelines. He or She will contribute to the development of project policies and procedures, and ensure their effective communication to the project team and relevant stakeholders. In addition, he or she will contribute to the development of donor quarterly and annual reports, and ensure accurate

documentation of all project material.

Responsibilities:

Initiate and prepare project's day-to-day financial transactions, purchase requisitions, contracts, advances, and petty cash in line with allocated budget and donor's guidelines

Liaise with principal investigators and support offices to communicate the project's policies and procedures, and ensure that they follow AUC and donor regulations in their financial expenditures, providing the required documentation as needed

Process training partners payment requests after ensuring proper documentation of all training activities

Secure and maintain necessary approvals and documentation for all financial and project administrative functions

Co-prepare financial accruals and contribute to the development, review, and reconciliation of quarterly and annual financial project reports

Prepare budget transfer and annual budget roll-over requests

Coordinate project logistics with partner departments and support project managers in processing transactions, such as grant personnel travel, per diem and procurement requests, and others, ensuring alignment with AUC's and donor's guidelines

Identify and recommend process improvement areas to streamline the grants financial management process and improve work efficiency

Maintain an efficient filing and record keeping system for grants related transactions.

Perform additional responsibilities as assigned

Requirements:

Minimum Education Requirements:

Bachelor's degree in business administration, economics, accounting or a relevant field

Experience:

Minimum 10 years of experience, including three to five years of prior experience in administration and financial management

Skills:

Excellent command of spoken and written English and Arabic

Good attention to details with excellent follow up skills

Time management and multitasking

Good communications and interpersonal skills

Ability to establish and maintain effective working relationships with project constituents

Ability to work under pressure and meet deadlines

Results-oriented and able to work effectively within a team

Good analytical and problem-solving skills

Excellent computer skills, e.g., MS Word, Excel and PowerPoint

Good working knowledge of SAP

This position is open until March 9, 2026

Placement is based on the candidate's experience and skills. Only candidates who make it to the short list will be contacted.

The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply.

We thank all individuals who have expressed interest in working at The American University in Cairo.