Senior Payroll Specialist

Job Purpose:

The Senior Payroll Specialist is responsible for overseeing the end-to-end payroll process to ensure accuracy, compliance, and timeliness in salary disbursements for all employees. This role safeguards the integrity of employee data within the HR Information System (HRIS) and acts as the primary liaison between HR, Finance, and external payroll vendors. The Senior Payroll Specialist also serves as a subject matter expert on payroll operations, local labor laws, and taxation, ensuring full organizational compliance and a seamless employee experience.

Roles & Responsibilities:

1. Payroll Management & Compliance

• Data Collection & Validation: Gather, verify, and consolidate all payroll inputs including working hours, allowances, bonuses, deductions, and leaves from relevant stakeholders.
• Vendor Coordination: Manage the relationship with the external payroll vendor to ensure precise, compliant, and timely monthly payroll processing and disbursement.
• Audit & Quality Control: Conduct thorough audits of payroll reports to ensure alignment with internal data, employee contracts, and Egyptian labor law requirements. Identify discrepancies proactively and ensure timely resolution prior to payroll release.
• Compliance Oversight: Stay updated on Egyptian labor, tax, and social insurance regulations to ensure continuous compliance and accurate statutory reporting.
• Employee Support: Act as the primary point of contact for all payroll-related queries, providing accurate, empathetic, and timely resolutions while maintaining confidentiality and trust.

2. Stakeholder Communication & Process Governance

• Payroll Calendar Management: Develop, communicate, and maintain the annual and monthly payroll calendars, ensuring all deadlines and deliverables are met.
• Process Governance: Communicate process changes or regulatory updates clearly to all relevant departments (HR, Finance, and Management) to ensure alignment and data integrity.
• Collaboration: Partner cross-functionally with HR Business Partners, Finance, and Compliance teams to streamline processes, improve efficiency, and enhance reporting accuracy.
• Continuous Improvement: Identify opportunities to optimize payroll workflows, enhance data accuracy, and drive automation within payroll operations.

3. HR System Administration (HRIS)

• Employee Lifecycle Data Management: Oversee the management of all employee data within the HRIS, ensuring records are accurate and consistently updated.
• Onboarding: Create and activate new employee profiles, ensuring all payroll and benefits details are set up correctly from day one.
• Employment Changes: Process job movements, promotions, compensation adjustments, and personal data updates in a timely and compliant manner.
• Offboarding: Manage end-of-service processing, including final settlements, ensuring compliance with company policies and local regulations.

4. Guidance & Reporting

• Governance: Contribute to payroll policy reviews, audits, and system enhancement projects.
• Reporting: Generate and analyze monthly payroll reports for management, supporting financial planning and decision-making.

Requirements:

• Experience: Minimum of 57 years of progressive experience in payroll administration, with at least 2 years in a senior or lead payroll role within a multinational or shared services environment.
• System Expertise: Advanced proficiency in SAP HR or SuccessFactors, particularly in modules related to payroll processing, employee data management, and system interfaces.
• Compliance Knowledge: In-depth understanding of Egyptian labor laws, taxation, and social insurance (GOSI) requirements.
• Vendor Management: Proven track record in managing external payroll vendors, SLAs, and ensuring the quality and timeliness of deliverables.
• Analytical Skills: Strong analytical ability to perform audits, reconcile data, and interpret payroll and compliance reports.

Qualifications & Skills:

• Education: Bachelor's degree in human resources, Accounting, Business Administration, or a related field.
• Attention to Detail: Exceptional accuracy and meticulousness in handling payroll data and financial records.
• Proactivity: Anticipates potential payroll issues, data errors, or compliance risks and implements preventive measures promptly.
• Empathy & Service Orientation: Displays sensitivity and professionalism when addressing employee payroll concerns.
• Communication Skills: Strong verbal and written communication abilities to explain complex payroll matters to diverse stakeholders.
• Integrity & Confidentiality: Demonstrated ability to manage sensitive employee and payroll information with absolute discretion.
• Organization & Time Management: Excellent ability to prioritize tasks and meet tight deadlines within payroll cycles.
• Problem Solving: Strong analytical mindset with the capacity to troubleshoot payroll discrepancies effectively and efficiently.

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