JOB PURPOSE
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Manage, lead, and oversee the management and execution of the assigned projects and ensure the delivery in line with the HSE standards and GVAP (Group Value Assurance Process) to meet the specified objectives in terms of scope, quality, cost, and time. Lead the interface with third parties for the selection of suppliers and agreement preparation to contribute in achieving the Divisional objectives.
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KEY ACCOUNTABILITIES
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Project Management
- Prepare the overall project management framework, guidelines, and procedures for the effective planning, delivery, and execution of various projects in conformity with the international best practices and HSE guidelines.
- Participate in the review of 5-year business plan and Projects budget to ensure the availability of the necessary resources for accomplishing the projects efficiently.
- Plan and manage to deliver large and complex long-term projects that yield strategic benefits to the Company and stakeholders.
- Lead, manage, and liaise the project execution and delivery in close coordination with different parties, which include, but not limited to, the project team, PMC (Project Management Consultants), end-users, external authorities, and Group companies to ensure the timely and effective completion in line with the relevant HSE standards.
- Ensure the project execution in line with the latest GVAP process and timely facilitate the required reviews and workshops.
- Review project proposals and plans to ensure that methodologies, time limit, budget, manning requirements, and resources allocation to various projects phases are in accordance with the set specifications.
- Review and approve the Contractor/Vendors PPC (Physical Progress Certification) and invoices and endorse the provisional and final acceptance certification as per the projectu2019s requirements.
Projects Monitoring, Evaluation and Reporting
- Oversee the management of assigned project(s) through proper communication and liaison with the concerned Companyu2019s Departments, government bodies, and external contractors ensuring that the execution of projects are carried out within the approved budget and as per the scope of work through all phases till completion and successful handover.
- Review the assigned project(s) and approve the completion certificates as per the contract obligations.
- Provide regular project status updates to senior management and stakeholders highlighting achievements, concerns, and the recommended solutions.
- Ensure the effective management of any arising dispute with the Contractors in line with the Contract agreement.
- Promote shared learning within and outside the Company to better serve the organization.
Project Risks & Control
- Manage and lead the identification and assessment of project risks. Develop mitigation strategies and ensure the effective implementation to contribute in achieving the projectu2019s objectives.
- Ensure the identification and evaluation of the projectu2019s associated risks in terms of contracting strategy, data, design, constructability, procurement, LLIs (Long Lead Items), fabrication, planning, commissioning, and resources. Recommend solutions to enhance the effectiveness and efficiency of projectsu2019 risk management, mitigation, and/or avoidance.
- Ensure the regular and timely update of project register in an accurate manner. Ensure the timely reporting of high risks to ERM team for appropriate action.
- Provide professional project control advice such as project planning and cost control to mitigate the projectu2019s risks in accordance with the Companyu2019s relevant policies and industry best practices.
Project Management of Change (MOC)
- Review the evaluation of the projectu2019s required changes in line with the MoC and DGS standards to meet the business requirements ensure deviations from ADNOC Group Engineering Standards & Specifications (AGES) in line with the ADNOC GP&E acceptance.
- Review the proposed changes and variations to the major scope and design that may arise during the project process to minimize schedule and costs impact.Manage and oversee the effective management of the required changes to meet the projectu2019s requirements.
- Ensure the effective implementation of MoC Procedures as per ADNOC Value Assurance Process (VAP) and the Companyu2019s Technical Authority.
- Review and approve, as appropriate, requests for the change related to standards, processes, procedures, systems, or tools based on studies conducted by the Project Team and Consultants.
- Participate in preparing recommendations for settling variations and claims to contribute in ensuring the business continuity.
Operational Plans
- Develop consistent and realistic long and short term operational plans for the Department in line with the Division objectives and manage the implementation of the approved long and short term plans and ensure they are effectively converted into its performance objectives to realise the Division Objectives and established service levels.
Budgets and Cost Control
- Develop and manage the Department annual budget in line with the Divisionu2019s business objectives and operational plans ensuring that adequate funding provision is made for all Department activities.
- Monitor expenditure against approved Department budget on a regular basis investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.
Policies, Systems, Processes & Procedures
- Develop and implement appropriate Department policies, processes, systems, standards, procedures and internal controls, Company guidelines in order to support execution of the Divisionu2019s work programs in line with Company and International standards.
Performance Management
- Contribute to the development of the Divisionu2019s KPIu2019s and ensure proper cascade of the Performance objectives within the Department and establish monitoring mechanisms to ensure delivery of these objectives and promote a performance driven culture.
- Manage the implementation of the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines.
People Development
- Develop knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDPu2019s), Succession Planning and Talent pipeline within the Department in coordination with the Human Capital to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.
Organisation Structure and Development
- Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.
Risk Management
- Contribute and support establishment of a Corporate Integrated Risk Management System within the Department, while identifying and assessing relevant domain risks and implement measures to manage and mitigate all identified risks within the Department.
- Communicate corporate business ethics and Companyu2019s Code of Conduct to employees within the Department and ensure compliance to the Corporate Policies and guidelines.
Innovation and Continuous Improvement
- Promote an organisation culture that encourages innovation, enhances employee motivation and supports initiatives for implementation of Change Management to continuously improve the Department operations and services.
- Recommend improvements in internal processes against best practices in pursuit of greater efficiency in line with best Industry standards in order to define intelligent solutions for issues confronting the Department.
Health, Safety, Environment (HSE) and Sustainability
- Support the institution and implementation of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and ADNOC Code of Practices.
- Ensure adequate HSE training and induction for all Department employees to meet HSE standards.
Management Reports
- Ensure that all Department MIS and progress reports are prepared to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.
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QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS
Minimum Qualification
- Bachelor Degree in Engineering.
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Minimum Experience & Knowledge & Skills
- 12 years of project execution experience in an Oil & Gas industry managing multi-disciplinary functions for the design and construction of assets/facilities, with exposure to managing of FEED (Front End Engineering and Design) package, execution of Execute stage using EPC (Engineering, Procurement, and Construction) and other contracting strategies, including 6 years of a supervisory experience.
- Thorough knowledge of project management.
- Skills in Project Management software e.g., MS Project or Primavera.
- Sound knowledge of corporate and project QMS procedures, principles, and their application relevant to the Oil & Gas industry.
- Knowledge of Value Assurance Process (VAP) manual or equivalent.
- Sound decision-making and problem-solving skills, with a proactive and result oriented mindset.
- Knowledge of applicable legislation and regulations.
- Management skills related to the functional domain and disciplines.
- Sound knowledge of HSE principles and their application relevant to the Oil & Gas industry.
- Effective communication and interpersonal skills.
- Analytical thinking skills.
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