Specialist, Supply Chain Operation Excellence - Office of Procurement Services

Reports to: Executive Director, Procurement and Supply Chain

Role Purpose:

The specialist will assist the executive director in driving operational excellence across supply chain functions by coordinating cross-functional support, managing budgets and KPIs, maintaining governance policies, and overseeing team administrative workflows.

Responsibilities:

• Financial Reporting and General Ledger:
• Accurately maintain the general ledger by preparing, reviewing, and posting journal entries, including monthly and year-end accruals
• Prepare detailed financial reports, forecasts, and statistical analyses to support management decision-making
• Reconciliation and Close Procedures:
• Perform complex account and bank reconciliations and execute all necessary month-end and year-end close procedures to ensure fiscal record accuracy
• Transaction Processing and Documentation:
• Process and verify a variety of financial transactions, including invoices, check requests, expense reimbursements, and payment collections, e.g., cash, credit card, and online
• Maintain accurate documentation and resolve financial discrepancies
• Compliance and Audit Support:
• Ensure all transactions and documentation strictly adhere to internal policies, external regulations, e.g., tax, and financial aid, and statutory requirements
• Assist with the preparation for and response to internal and external audits
• System Management and Data Integrity:
• Manage financial operations within the core systems, e.g., SAP, BANNER, and ARGOS, including maintaining master data and updating student information systems (SIS) with collections, refunds, and scholarship data
• Stakeholder Communication and Service:
• Provide accurate financial information and consultation to internal departments and external stakeholders, ensuring a strong customer-oriented service
• Process Improvement:
• Identify areas for performance improvement and contribute to the streamlining of accounting processes, e.g., A/R, cash flow management, and policy communication
• General Administrative Support:
• Perform other related duties as requested

Qualifications and Skills:

Education and Experience:

• University degree is a must
• Minimum of seven years of effective administration experience, preferably in a university setting
• Experience in project management is an asset

Technical Skills:

• Very good level of English language proficiency
• Must be able to multi-task, meet deadlines and work well under pressure in a fast-paced environment
• Ability to manage confidential information in a professional manner
• Excellent communication, organizational and interpersonal skills
• Acquainted with using computer technology, e.g., Excel, PowerPoint, Word and internet searches
• Knowledge of Oracle is a plus

This position is open until October 7, 2026

Placement is based on the candidate's experience and skills. Only candidates who make it to the short list will be contacted.

The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply.

We thank all individuals who have expressed interest in working at The American University in Cairo.