To be able to establish an adequate Planning, Organizing, Directing & Control for the entire operation of Main Stores Food & Non-Food in upholding stock integrity.
Roles & Responsibility:
Monitor effective implementation of policies and procedure.
Ensure proper receiving control in place and all items are received as per the agreed specifications,
quantity and price.
Ensure proper storage of items with FEFO principle being followed for in house issuance and LIFO for other station supplies.
Coordinate with other departments for the need to obtain forecast.
Ensure timely Reorder of items with consideration for Stock days limit, space consideration and lead time to order.
Ensure all transactions are recorded and logged and stock figures up to date.
Ensure random checks of stock to ensure stock integrity.
Ensure co-ordination and communication with related departments maintained.
Ensure tracking of Non-Moving, Near Expiry items, Destruction, Damages and Not Available items and take appropriate action as and when needed.
Ensure all employees handling heavy equipment such as forklift are well trained and aware of safety related aspects.
Ensure maintenance of Asset list for area under control.
Engage in Zero Based budget planning for each financial year.
Damages due to expiry or handling to be kept to zero with constant follow up with concern sections.
Stock days are in line with the agreed objective targets.
Ensure personal count and cost is as per the budget.
Ensure Operating cost is as per the approved budget.
Ensure all invoices, Rejection, Returns TOG tracking and closing as per the financial period.
Ensure strict adherence to all aspects of hygiene and food safety.
Ensure safe and hygiene storage area at all times and all deliveries are as per agreed delivery
conditions.
Ensure daily checks on expiry on very short shelf-life expiry items.
Ensure all staff well trained on the Hygiene and food safety.
Ensure supplier rating for all supplies is done and receiving logs updated and acknowledged by Hygiene
personnel.
2Maintain high staff motivation and morale.
Plan for optimum manpower strength based on peak and non-peak operations.
Monitor punctuality, absenteeism and personal appearance of staff and take corrective action
accordingly.
Maintain discipline and take disciplinary action as per Company rules in coordination with the Personnel department.
Evaluate staff performance and recommend salary adjustments, terminations, contract renewals and promotions as appropriate and on timely basis.
Organize training programs and refresher courses as and when needed to maintain professionalism and high standards.
Participate in selection and recruit staff.
Constantly review existing procedures and recommend improvement and work methods and systems to increase productivity and efficiency within the department.
Ensure job enrichment and enhancement for staff within control by way of job rotations.
Assist in career planning of staff under control.
Conduct daily briefing and on job training.
Perform other job-related duties as assigned.
Qualifications:
BS degree in Business Administration, Marketing or relevant field.
8 - 10 Years minimum experience in similar position in any Warehouse or Store establishment.
Holder of a valid Driving license is an advantage being a pre-requisite for GSE & Forklift license.
