Define and develop a strategic approach to the procurement and material management process for the purchase of goods and materials to meet the project requirements from pre-award (tender) phase through to completion.
Manages the procurement effort on tenders and projects directing and coordinating Package Mangers, inspectors and coordinates with DDW Procurement department (procurement leads, buyers, expediting, transport, logistics etc.) with the aim of supporting project managers and tender managers
Responsible to provide input and feedback to the processes and procedures required to manage this scope and ensure all personnel under his management are following during the execution of the work, including, but not limited to complete contract terms and conditions prime contract flow downs procurement schedule, budget, document controls, reporting, and manpower staffing. Oversees systems, equipment and personnel requirements for a project and provides forecast during the tender phase. Establish Vendor basis and benchmarking systems based on client's requirements.
Identifies problems and coordinates with the project management team to correct. Proactively manages change. Maintains and promotes a focus on end product whether procurement, engineering, fabrication or construction related. Ensures effective communications among project disciplines. Ensures effective management of procurement procedures. Assumes responsibility for cost, schedule, quantity, reporting, and budget control of the project. Reviews work with clients, management and project leads.
Key Responsibilities
Policies, processes & procedures:
- Develops and oversees the implementation of department policies, procedures and controls covering all areas of finance functional activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to customers.
- Maintain compliance with all company policies, procedures, and codes of conduct, including strict adherence to the Zero Tolerance to Alcohol policy at all times.
Budget/Financial
- Prepares and recommends the department budget by preparing analysis and data related to specific elements as directed.
- Monitors the financial performance of the section against budgets so that areas of unsatisfactory performance are identified and rectified promptly and potential performance improvement opportunities are capitalized upon.
Project Specific Responsibility:
- Establish project procurement requirements, prepare procurement plan for the EPC projects.
- Develop manpower plans for the EPC procurement department, lead recruitment of selection of personnel and clearly define job descriptions, personal goals and perform performance reviews for all procurement personnel
- Is responsible for direct and gives guidance to the assigned project team on procurement matters.
- Manages the procurement team members on project related procurement matters safeguarding company's interests.
- Preparation of project man-hour budgets and planning for the Procurement activities on a project
- Preparation of the project procurement plan, based on the company procedures, practices, standards and project specific requirements.
- Supervise the proper use of the project procurement procedures, tools and systems.
- Reporting of progress on the project procurement activities.
- Maintaining an in-depth knowledge of the worldwide best in class vendors and logistics in the market.
- Ensure efficient and effective claim management / avoidance with vendors.
- Conduct major negotiations and commitments with vendor packages.
- Coordinate project scope changes in relation to Procurement.
- Lead all procurement activities in issuing and receiving proposals, right from RFQ to PO and post PO activities/management
- Assist colleagues with high workload
- Managing / learning of current future working methods and software applications.
- Reporting of progress on the project procurement activities.
- Maintaining an in-depth knowledge of the worldwide best in class vendors and logistics in the market.
- Ensure efficient and effective claim management / avoidance with vendors.
- Conduct major negotiations and commitments with vendor packages.
- Coordinate project scope changes in relation to Procurement.
- Lead all procurement activities in issuing and receiving proposals, right from RFQ to PO and post PO activities/management
- Managing / learning of current future working methods and software applications.
Safety, Quality, Environment & Information Security Rules:
- Ensuring suitable resources are available to achieve satisfactory OHS compliance of all work within their responsibility
- Ensuring that there is a documented Risk Management process for all work within their responsibility
- Driving continuous Safety improvement through setting, monitoring and reporting on safety performance against objectives within their department
- Ensuring identified corrective actions assigned to their department are closed out by agreed due dates
- Demonstrating desired behaviors and leading, encouraging and communicating on safety issues when interacting with the workforce
- Meeting all responsibilities as outlined in the DDW OHSMS
- Participating in any training and safety initiatives implemented by the Company
- Complying with all Safety directives, and work instructions
- Immediately reporting any incident or potential hazard to their supervisor or Safety Dept
- STOP the task if you feel yourself or others may be harmed.
- Device and implement controls to ensure no violation of ISR regulations in order to protect the company information / intellectual properties
Leadership and People Management:
- Supervises the activities and work of subordinates by providing formal and informal feedback to ensure that all work within a specific area is carried out in an efficient manner and in accordance with set individual targets.
Change Management
- Support the management of change through continuous improvement of departmental systems, processes and practices taking into account international best practice, changes in international standards and changes in the business environment which demand proactive action plans.
Continuous improvement
- Stimulates subordinates and contributes to the identification of opportunities for continuous improvement of systems, processes and practices taking into account international best practice, improvement of business processes, cost reduction and productivity improvement.
Reporting
- Supervises the preparation of timely and accurate reports to meet company and department requirements, policies and standards
Related Assignments:
- Performs other related duties or assignments as directed.
Key Competencies
Technical competencies:
- Project Procurement Manager in a global EPC company executing contracts in key industries, such as oil and gas, LNG, petrochemical, Renewable (HVAC/HVDC), chemical, power, nuclear and water with typical procurement experience ranging from 5 to 10 years
- Prefer lump sum turnkey and modular experience.
- Understanding of all areas of Contracting, Procurement, Warehousing, Inventory and logistics management
- Demonstrates a broad knowledge of the procurement process
- Able to effectively communicate commercial solutions and concepts to procurement personnel and non-procurement personnel
- Familiar with procurement procedures, standards, and codes
- The typical experience in the Global Requirement Guide must be read as a guideline only.
- Good knowledge of up-to-date shipbuilding and offshore construction process.
- Experience in dealing with construction projects, commercially, contractually and financially aware to ensure successful management of all financial aspects of the projects.
- Experience in estimation, cost planning and evaluation of claims.
- Computer Proficient MS Office, AutoCAD, MS Project.
Behavioural Competencies:
- Strong coordination and stakeholder management across disciplines and construction teams.
- Analytical problem-solving with practical, buildable solutions.
- High ownership, attention to detail, and quality mindset.
- Coaching/mentoring capability and willingness to develop team capability.
- Clear communication and ability to present technical matters to non-specialists.
- Planning and organization skills.
- High level of professionalism, integrity, and accountability.
- Problem solving and decision making.
- Solution oriented and demonstrated creative & critical thinking.
- Ability to mentor junior staff members and peers.
- Able to communicate various level of the organization.
- Ability to work under pressure and manage multiple tasks simultaneously.
- Safety, quality and environment conscious.
- Possess cultural awareness & sensitivity and be flexible and demonstrate sound work ethics.
- Maintain strict professionalism and wear business attire/ follow dress code to reflect the company's professional image.
Education
Prefer bachelor's degree in engineering with any additional qualification related to Supply Chain Management or master's degree in relevant field.
Experience
12-15+ years plus of experience in Procurement activities in the field of Oil & gas, Chemical, process, Renewable energy. Also having experience in proposal preparation and having knowledge and contacts of various vendors all over the Globe.
Procurement experience in the O&G / petrochemical /Renewable energy (HVAC/HVDC) industry.
