Talent Acquisition Specialist

Reporting to:

Group HR Manager

Corporate HR Department: Talent Acquisition

PURPOSE OF THE JOB (Main purpose of the job and reason why this job exists)

The Talent Acquisition Specialist supports the company's recruitment and onboarding efforts by managing the full cycle of recruitment activities, maintaining accurate recruitment records, assisting with recruitment drives, and preparing necessary reports. The role ensures timely and effective hiring to meet workforce needs in alignment with company policies and budgets. is responsible for managing and executing the recruitment strategy to attract, hire, and retain high-quality talent in alignment with organizational needs. Additionally, the role actively supports continuous improvement projects related to onboarding, orientation, and job description management, contributing to building a high-performing workforce and enhancing the employee experience.

ROLE DIMENSION

Revenue

-

Opex (Operational Expenditure)

-

Capex (Capital Expediture)

-

Financials (other if any specify)

-

No of direct reports by title

None

Total No of Subordinates

0

KEY RELATIONSHIPS / INTERFACES

Who:

Why:

Internal

Administration

Government Relations

Hiring Managers / Department Heads

HR Operations

IT Department

Current Employees

Talent Acquisition Team

Pre-boarding formalities

Compliance process

Recruitment process

Headcount budget, HRIS updates, Candidate Profiles

Support for onboarding needs

Target audience for Referral Program and internal mobility

Coordination and delegation of tasks

External

Recruitment Agencies

Head Hunters

Labor Suppliers

Job Portals

Universities and Colleges (for internships/fresh graduates

Coordinate sourcing, interviews and placements

Coordinate sourcing, interviews and placements

Labor hiring

Negotiation of contracts, post vacancies, campaigns

Job Fairs, Internship agreements, Promoting Company

KEY ACCOUNTABILITIES AND RESPONSIBILITIES (In details with sub-tasks)

Recruitment Activities

Review and process recruitment requests submitted by the divisions.

Ensure all requests are complete, properly authorized, and in line with the approved manpower plan and headcount budget.

Route approved requests to the next stage of the recruitment workflow and update Recruitment Tracker.

Collaborate with hiring managers to create or update candidate profiles based on job requirements, role expectations, and cultural fit.

Identify and maintain list of relevant target companies and industries for passive candidate sourcing.

Source candidates using multiple channels (job portals, social media, databases, referrals).

Screen and shortlist CVs according to candidate profile and job descriptions.

Schedule and coordinate interviews between candidates and hiring managers/teams.

Conduct initial candidate assessments.

Prepare offer letters in accordance with salary scales.

Ensure that all required documents for the compliance process are gathered and validated.

Coordinate onboarding process with Senior HR Officers.

Strengthen employer branding through social media initiatives, job fairs, career events, and digital platforms.

Ensure that recruitment practices comply with internal policies and legal requirements; escalate any concerns.

Continuously review and optimize recruitment processes to improve efficiency, quality, and candidate experience.

Stakeholder Management

Build strong relationships with hiring managers and internal stakeholders.

Partner with department heads to understand current and future workforce needs and develop proactive sourcing strategies.

Guide hiring managers on interview best practices, candidate selection, and offer negotiation.

Recruitment Drive Support

Assist in planning and logistics for local and international recruitment campaigns.

Coordinate candidate testing and interviews during recruitment drives.

Ensure that recruitment campaign activities stay on schedule.

Tracking and Reporting

Maintain and update Recruitment Tracker regularly covering vacancies, pipeline candidates, offers, and hires.

Prepare basic recruitment reports and candidate pipeline summaries (weekly, monthly, and quarterly)

Support the preparation of dashboards and ad-hoc reports as directed by the Group HR Manager.

Onboarding Support

Coordinate with Administration and Government Relations to ensure smooth pre-boarding of new hires.

Coordinate with HR Operations to prepare and share onboarding plans for new hires before the first day.

Continuous Improvement Projects

ATS IMPLEMENTATION AND DATA PREPARATION

Assist and provide input to the implementation of ATS system. Clean and prepare data for migration.

ONBOARDING

Collaborate with HR colleagues to enhance the onboarding programs for both labor and staff categories, ensuring a positive and structured employee experience for the first 6 months of employment.

Prepare Induction Deck and material for labors.

Gather feedback and propose improvements to process and content.

Assist in the design, implementation and execution of a Monthly Orientation-day for staff employees.

JOB DESCRIPTION DEVELOPMENT

Partner with Managers and HR Officers to update and develop accurate and consistent job descriptions across all divisions. Ensure that job description reflect current duties.

TEMPLATES & FORMS

Maintain all templates used in the recruitment process. Propose changes and additions. Ensure compliance and alignment with internal policies and local regulations.

KEY DELIVERABLES

• Approved and accurate recruitment requests
• Recruitment Tracker (updated weekly)
• Shortlisted candidate profiles
• Interview coordination
• Offer and hiring documentation
• Weekly and monthly reports

KEY PERFORMANCE INDICATORS

Average Time to Hire:

Staff: 45 days from date of requisition approval

Labors: 30 days from date of requisition approval

Communication

Onboarding plan and material prepared and sent to Staff category candidates min. 1 day before joining (90%)

Time to Submit Shortlisted Staff category candidates

5 days

Interview of Staff employees

Participate in 90% interviews of assigned staff candidates

Hiring Manager satisfaction rating

85%

Data accuracy

100% accuracy in Recruitment Tracker

Positions updated within 24 hours of status change

On-time report submission

Monthly recruitment report to be distributed to GMs before 10th of every month.

JOB / PERSON SPECIFICATION

Qualifications

Bachelor's degree in Human Resources, Business Administration or relevant Engineering Degree

Experience:

Experience in recruitment or HR support roles.

Proven expertise in organizing Recruitment campaigns and events.

Total years of experience:

2-4

Years of industry experience:

1 preferably

Years of local experience:

2

Years of experience at same level:

0

Technical Know-how

(Ex.Machine, Equipment, Specialty)

Strong knowledge of sourcing techniques and recruitment best practices.

Good organizational, time management, and communication skills

Technology Know-how

(Ex. Software / Data Processing etc.)

Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with ATS systems is a plus

Languages

English, min. one of major Indian language

Driving License & vehicle category

NA

Travel / Physical requirements

Able to travel to countries in ME and where candidates are hired from.

Other requirements

Must have knowledge of the labor law in UAE, KSA, Qatar, and Oman