Section I: Job Purpose
The role supports the full pre-contract procurement lifecycle from tender preparation to bid evaluation and contract award for major real estate and infrastructure developments. The position ensures compliance, transparency, and value delivery through effective sourcing, cost benchmarking, and coordination with internal stakeholders and external consultants.
Section II: Key Responsibilities
Pre-Contract Procurement & Tendering
- Prepare and manage RFPs, RFQs, and ITTs in coordination with engineering, commercial, and legal teams.
- Develop scopes, technical schedules, and tender documentation.
- Conduct prequalification and due diligence for consultants, contractors, and suppliers.
- Coordinate tender clarifications, evaluations, and recommendations.
- Apply cost benchmarking and value engineering principles to enhance procurement outcomes and inform negotiation positions.
- Ensure all agreements and evaluation summaries are well-documented, stored, and communicated to stakeholders.
- Drive commercial negotiations to secure optimal terms, pricing, and risk mitigation, while assisting senior team members in preparing negotiation strategies and reviewing supplier terms.
- Manage timelines, issue tender documents, track submissions, and ensure clear communication of requirements and deadlines to suppliers.
- Assist in evaluating bids using predefined criteria and scoring matrices, ensuring fairness, transparency, and alignment with project goals
- Conduct market analysis to identify trends, pricing benchmarks, and emerging suppliers to inform sourcing strategies and enhance procurement outcomes.
- Support category management initiatives by identifying opportunities for cost savings, innovation, and supplier consolidation.
- Identify and address process inefficiencies to optimize procurement cycle time and stakeholder satisfaction.
- Integrate sustainability and ESG criteria into procurement decisions, particularly for infrastructure projects.
- Collaborate with suppliers to promote sustainable practices and ensure compliance with environmental and social standards.
Commercial & Contract Support
- Assist in bid analysis, value engineering, and commercial alignment.
- Support contract negotiations and ensure compliance with FIDIC and internal governance.
Maintain accurate tender summaries, clarifications, and approval documentation.
Governance & Compliance
- Ensure adherence to procurement policies, CIPS ethical standards, and audit readiness.
- Support documentation and approvals through Oracle Fusion system.
Stakeholder Coordination
- Liaise with design, project management, finance, and all stakeholders teams.
- Support senior management reports and procurement dashboards.
Section III: Qualifications, Experience & Skills
Minimum Qualification:
- Bachelor's degree in Engineering, or a related field.
- A master's degree in business administration (MBA), Project Management, or a similar discipline is an added advantage.
- Membership or progress toward MCIPS & MRICS (Chartered Institute of Procurement & Supply) is desirable.
- Basic knowledge or certification in project management (e.g., PMP, PRINCE2) is beneficial.
Experience:
- 10 to 12 years of experience in procurement, tendering, or bid support, preferably within the real estate or related industries, including experience with a developer, Project Management Consultant (PMC), or real estate development group.
- Exposure to supporting procurement or tender processes, including assisting with supplier coordination, documentation, and basic contract review.
- Familiarity with procurement practices in large-scale projects is an advantage.
- Experience working with cross-functional teams such as technical, finance, legal, and project management to support tender preparation and evaluation.
Skills:
- In-depth knowledge of procurement regulations, FIDIC contracts, and project delivery models, especially in construction and real estate sectors.
- Proven ability to lead RFP development, including drafting tender documents, coordinating bid submissions, and ensuring compliance with procurement policies.
- Strong experience in supplier due diligence, assessing capabilities, compliance, and risk factors.
- Solid understanding of contract terms and supplier relationship management.
- Proficient in evaluating supplier bids across technical, commercial, and financial dimensions.
- Awareness of procurement risks with the ability to identify, report, and mitigate issues.
- Effective collaboration within cross-functional teams to meet project deadlines and procurement objectives.
- Skilled in negotiation and contract finalization processes.
- High attention to detail in documentation, bid evaluation, and compliance tracking.
- Strong communication and stakeholder engagement skills.
- Proficiency in procurement software/tools such as Oracle Fusion Procurement or SAP.
- Ability to manage multiple procurement activities efficiently in a dynamic environment.
- Strong time management and prioritization skills.
