Section I: Job Purpose
The role holder is responsible for leading and executing the full pre-contract procurement lifecycle for major real estate and infrastructure developments, ensuring optimal value, effective risk mitigation, and full compliance. This includes end-to-end ownership of the tender process, from strategic planning and consultant appointments to final contract award, across a diverse portfolio including Master Planning, Residential, Commercial, and Hospitality projects. The role requires a high degree of autonomy, maintaining transparency, value for money, and strict adherence to governance standards.
Section II: Key Responsibilities
Pre-Contract Procurement & Tendering (End to End Ownership)
- Lead the end-to-end preparation and management of RFPs, RFQs, and ITTs in close coordination with Engineering, Commercial, Legal, and Project Management teams.
- Develop comprehensive scopes of work, technical schedules, and robust tender documentation across multiple asset classes, including Master Planning, Residential, Commercial, and Hospitality projects.
- Drive consultant, contractor, and supplier prequalification and due diligence processes, ensuring compliance with organizational standards and project requirements.
- Manage the full tender lifecycle, including issuance, clarifications, evaluations, award recommendations, timelines, submissions, and bidder communications, ensuring fairness, transparency, and alignment with project objectives.
- Apply cost benchmarking, market intelligence, and value engineering to optimize procurement outcomes, strengthen negotiation strategies, and identify pricing trends and sourcing opportunities.
- Lead commercial negotiations to secure optimal commercial terms, competitive pricing, and effective risk mitigation, while supporting senior stakeholders with negotiation strategies and supplier contract reviews.
- Evaluate bids using predefined criteria and scoring matrices to ensure objective decision-making aligned with project and commercial goals.
- Support category management initiatives by identifying opportunities for cost savings, supplier consolidation, and innovation.
- Identify and address procurement process inefficiencies to improve cycle time, governance, and stakeholder satisfaction.
- Integrate sustainability and ESG considerations into procurement decisions, particularly for infrastructure and large-scale developments.
- Collaborate with suppliers to promote sustainable practices and ensure compliance with environmental and social standards.
- Ensure all agreements, evaluation summaries, and contract documentation are accurately documented, securely stored, and communicated to stakeholders to maintain audit readiness.
Governance & Compliance
- Ensure strict compliance with procurement policies, CIPS and RICS standards, and internal governance requirements, maintaining continuous audit readiness.
- Manage all procurement documentation and approval workflows through the Oracle Fusion system.
Stakeholder Coordination
- Serve as the primary point of contact for all tender-related activities, coordinating with Design, Project Management, Finance, Legal, and Executive Management teams.
- Prepare and present senior management reports and procurement dashboards, offering strategic insights into tender status and commercial performance.
People Management
- Provide leadership within the function by establishing individual goals, overseeing performance management, cultivating team growth, delivering both formal and informal feedback, and conducting performance and talent evaluations.
- Build and promote an organization culture that encourages innovation and reward performance that leads to enhanced staff motivation and retention.
Section III: Qualifications, Experience & Skills
Minimum Qualification:
- Bachelor's degree in Engineering or in Quantity Surveying.
- Membership or progress toward MCIPS & MRICS (Chartered Institute of Procurement & Supply) is desirable.
Experience:
- 10 to 12 years of experience in procurement, tendering, and pre-contract management preferably within a major real estate developer or tier-1 PMC/Cost consultant in UAE.
- Proven track record of end-to-end ownership of the complete tender management cycle for large-scale, complex developments, including Master Planning, Residential, Commercial, and Hospitality projects.
- Minimum of 5 years experience in a lead capacity, demonstrating the ability to independently manage multi-million AED procurement portfolios and complex negotiations.
- Exposure to procurement and tender processes, including supplier coordination, documentation management, and basic contract review.
- Experience collaborating with cross-functional teams such as Technical, Finance, Legal, and Project Management to support tender preparation, evaluation, and execution.
- Familiarity with procurement practices and governance standards in large-scale projects is an advantage.
Skills:
- In-depth knowledge of procurement regulations, FIDIC contracts, and project delivery models, especially in construction and real estate sectors.
- Proven ability to lead RFP development, including drafting tender documents, coordinating bid submissions, and ensuring compliance with procurement policies.
- Strong experience in supplier due diligence, assessing capabilities, compliance, and risk factors.
- Solid understanding of contract terms and supplier relationship management.
- Proficient in evaluating supplier bids across technical, commercial, and financial dimensions.
- Awareness of procurement risks with the ability to identify, report, and mitigate issues.
- Effective collaboration within cross-functional teams to meet project deadlines and procurement objectives.
- Skilled in negotiation and contract finalization processes.
- High attention to detail in documentation, bid evaluation, and compliance tracking.
- Strong communication and stakeholder engagement skills.
- Proficiency in procurement software/tools such as Oracle Fusion Procurement or SAP.
- Ability to manage multiple procurement activities efficiently in a dynamic environment.
- Strong time management and prioritization skills.
