Transport and Logistics Coordinator

About Us

Access Hire Middle East LLC is a proud member of the Access Groupan internationally recognized, multimillion-dollar enterprise with over 25 years of proven expertise in delivering high-performance equipment solutions across a broad range of industries. Founded in Australia in 2000, our global footprint and technical know-how have made us a trusted partner throughout every stage of the project lifecycle.

Since launching our Middle East headquarters in Dubai in 2018, we have established ourselves as a leading

provider of specialized equipment solutions for the oil & gas industryboth onshore and offshoreserving clients across the Middle East and globally, from Asia and Africa to the Mediterranean, Latin America, and beyond. Our integrated services include Specialized Oil & Gas Equipment Rental, Service & Maintenance, Equipment Sale, Transport & Logistics, Manufacturing, and the provision of skilled Operators & Technicians. We are ISO-certified and proudly maintain one of the highest In-Country Value (ICV) ratings in the UAE. As an approved strategic supplier to major oil & gas operators, we are committed to operational excellence, local engagement, and long-term value creation. From subsea pipeline installations and FLNG umbilical and flexible hookup connections to commissioning, intelligent pigging, dewatering, and well stimulationAccess Hire delivers mission-critical equipment solutions, including onsite Nitrogen Generation, High-Pressure and Low Dew Point Compressed Air Systems, and Booster Compressors. Beyond the energy sector, we support infrastructure development, industrial turnarounds, construction, large-scale event power generation, and logistics and material handling. With one of the largest global fleets of Onsite Nitrogen Production Units, High-Pressure Boosters, and High-Pressure Air Compressors, Access Hire supports your projects end-to-end. Our offerings include CAD design support, deck layout planning, double-stack modular systems for confined spaces, DNV-certified frames, manifolds, hoses, slings, flow meters, dew point meters, onsite workshops, parts stores, and moreensuring every operational requirement is met with precision. What sets us apart is not only the scale and sophistication of our fleetamong the most advanced and comprehensive in the regionbut also our unwavering focus on safety, reliability, and customer success. We don't just supply equipment; we deliver performance, innovation, and trusted partnership at every step.

Job Summary

Access Hire Middle East LLC is seeking a proactive and detail-oriented Transport and Logistics Coordinator, to manage daily transport operations, fleet scheduling, local and international logistics coordination. The role ensures timely delivery and collection of equipment, efficient route planning, compliance with safety and customs standards, and effective communication with drivers, site teams, suppliers, and customers.

Key Responsibilities

Transport & Fleet Coordination

• Plan, schedule, and coordinate daily vehicle movements for delivery and collection of equipment.
• Assign drivers and vehicles based on job requirements, availability, and urgency.
• Monitor vehicle utilization, fuel consumption, GPS tracking, and maintenance schedules.
• Ensure all fleet documentation (registration, insurance, permits, salik, etc.) is valid and up to date.

Logistics & Operations

• Coordinate inbound and outbound logistics, including loading/unloading schedules and site access requirements.
• Liaise with workshop, operations, and sales teams to align transport with job orders and project timelines.
• Track shipments and provide real-time updates to internal stakeholders and clients.
• Maintain accurate transport logs, delivery notes, gate passes, and job records.

International Shipping & Customs Documentation

• Coordinate import and export shipments via air, sea, and land freight.
• Prepare and review Commercial Invoices, Packing Lists, and CIPL (Commercial Invoice & Packing List) documentation.
• Classify and verify HS Codes for equipment, spare parts, and accessories to ensure customs compliance.
• Liaise with freight forwarders, customs brokers, and port authorities for clearance and delivery timelines.
• Ensure compliance with UAE customs regulations, duties, temporary import/export (ATA Carnet where applicable), and re-export procedures.
• Monitor shipping costs, transit times, and documentation accuracy to avoid delays or penalties.

Compliance & Safety

• Ensure adherence to UAE transport regulations, customs laws, and company HSE standards.
• Conduct periodic checks on driver licenses, vehicle conditions, and safety equipment.
• Support incident reporting, insurance coordination, and corrective actions when required.

Communication & Customer Service

• Act as the primary point of contact for drivers regarding schedules, route changes, and job updates.
• Communicate effectively with customers regarding delivery/collection timings and shipment statuses.
• Coordinate with third-party logistics providers and international agents when necessary.

Reporting & Administration

• Prepare daily, weekly, and monthly transport and logistics performance reports.
• Maintain digital and physical records of shipping, customs, and transport documentation.
• Assist management in cost control, vendor negotiations, and logistics performance tracking.

Qualifications & Requirements

• Bachelor's degree or Diploma in Logistics, Supply Chain, Business Administration, or related field.
• Minimum 35 years of experience in transport/logistics coordination, preferably in equipment rental, construction, or industrial sectors.
• Hands-on experience with international shipping documentation, CIPL preparation, and HS Code classification is essential.
• Fluency in Hindi and English (spoken and written) is highly preferred.
• Strong knowledge of UAE road, customs, and transport regulations.
• Proficiency in MS Office (especially Excel); experience with ERP, TMS, or fleet management systems is an advantage.
• Valid UAE driving license is a plus.