Sales Coordinator - Dubai

Location: DIP 1

Department: Human Resource

Reports to: Head of HR

Employment Type: Full time

About Media Land Group

Media Land Group is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences.

Our multidisciplinary team thrives at the intersection of creativity and execution blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.

Role Overview

We're hiring a Receptionist with a sales backbone to be the face of our Riyadh office and a hands-on sales coordinator. Beyond front-desk excellence, you will support prospecting, client meetings, and proposal prepsometimes attending meetings with the Company Chairman and joining client visits. You'll help prepare presentations and occasionally pitch to clients, so a strong sales/agency background and polished communication are essential.

Key Responsibilities

Front Desk & Office Coordination (20%)

Run reception: greet guests, manage calls/emails, visitor sign-in, couriers/logistics.
Calendar/rooms: schedule meetings, prep agendas, print packs, arrange refreshments.
Office ops: supplies, access cards, vendor follow-ups, basic travel support.
Minutes (as required): capture actions/owners/due dates and circulate.

Sales Coordination & Client Support (20%)

Act as sales coordinator: maintain leads, update CRM, prepare follow-ups and call notes.
Prepare presentations, capability decks, case studies, and proposals (PowerPoint/Keynote).
Support guest lists/RSVPs for activations; coordinate with suppliers for demos/samples.
Track quotations, POs, invoices with Finance; keep deal folders audit-ready.

Executive & Client Interface (20%)

Join client meetings with the Chairman/executives; take notes, align next steps, and drive follow-ups to closure.
Participate in select pitches and site/office visits; represent the brand professionally.
Uphold confidentiality (NDAs, contracts) and follow document control protocols.

HR Support 40%

Set up reminders, meetings, and follow-ups for the HR Department and HR Manager.
Coordinate with department heads to schedule interviews, reviews, and internal HR meetings.
Create, update, and monitor ClickUp tasks for all HR-related activities (recruitment, onboarding, employee records, performance evaluations, etc.).
Ensure all ClickUp tasks have accurate timelines, ownership, and completion status updates.
Ensure all employee files (physical and digital) are properly scanned, labeled, and stored in the company's HR archive.
Verify that each file includes a complete set of documents: passport, visa, contract, offer letter, performance reviews, leave records, etc.
Provide personal and professional assistance to the HR Manager, including documentation, scheduling, travel coordination, and communication follow-ups.
Support in preparing reports, letters, memos, and official correspondence as required.
Ensure all HR initiatives, communications, and tasks assigned by the HR Manager are executed efficiently and on time.
Assist in onboarding and offboarding procedures.
Support in HR policy implementation, communication, and tracking.
Coordinate with employees and management for data collection and updates (attendance, performance feedback, etc.).
Handle confidential information with utmost discretion and professionalism.
Act as the first point of contact for internal HR communications and employee queries.
Ensure smooth coordination between HR, Admin, and Finance departments for approvals and submissions.
Prepare HR announcements, memos, and notifications as directed by the HR Manager.
Prepare weekly and monthly HR activity summaries for the HR Manager's review.

Requirements

Bachelors degree in Sales and Marketing OR HR
Excellent English (spoken/written); Arabic a plus.
13 years in events/agency or corporate front office.
MS Office/Google Workspace; polished email/phone etiquette.
Organized, calm under pressure, service-oriented, and discreet.
Hands on experience in handling Click up

Preferred Skills (Nice to Have)

Experience in large-scale international events or exhibitions Or Construction .
Strong reporting and analytical skills to measure event brand impact.

What We Offer

The opportunity to shape powerful brand experiences through events and activations.
A collaborative environment where creativity meets operational excellence.
Exposure to high-profile events with significant brand visibility.
Competitive salary and benefits package.

Why Join Media Land Group

Work on award-winning campaigns, large-scale exhibitions, and high-profile cultural events that shape the creative landscape of the region.
Collaborate closely with visionary artists, designers, and production experts in a unique environment that merges precision with creativity.
Take on a leadership role with clear pathways for professional development, skill-building, and cross-functional exposure.
Join a passionate, multicultural team that values initiative, creativity, and excellence.
Be part of a dynamic, fast-paced company where innovation, speed, and quality drive everything we do.
Based in Riyadh, KSA, with exposure to major regional projects and the opportunity to expand your professional network across the Gulf.
Enjoy the benefits of a full-time role while working on diverse and flexible projects in an evolving industry.
Attractive salary packages and performance-based incentives aligned with your skills and contributions.

Please click on the link below to know more about Medialand Group

https://www.instagram.com/medialandgroup/hl=en

https://www.youtube.com/@medialandgroup4884

https://www.linkedin.com/company/medialandgroup/

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