Job Description Sales Coordinator
Position: Sales Coordinator
Location: Dubai
Role Overview
We are looking for a proactive and detail-oriented Sales Coordinator to support our sales function. The role involves managing sales operations, coordinating with internal and external stakeholders, assisting in lead generation, and ensuring smooth execution of sales processes. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities
- Provide timely administrative and operational support to the Sales Team and Sales Director.
- Track and manage RFI/RFP/RFQ deadlines and ensure accurate, on-time submissions.
- Maintain and update customer and partner databases, CRM, and the sales pipeline.
- Prepare, review, and maintain sales proposals, purchase orders, and contracts.
- Schedule and coordinate meetings, calls, product demos, and events for the Sales Team/Director.
- Follow up on pending actions with internal teams, customers, and partners to ensure timely completion.
- Coordinate and support the execution of marketing initiatives and trade events.
- Monitor tender portals and new leads, prepare necessary documentation, and manage submissions.
- Conduct cold calling and lead generation activities to build and qualify the sales pipeline.
- Liaise with the Finance team for billing, purchase orders, collections, and order processing.
- Support onboarding of new customers and partners by coordinating documentation and communication.
- Generate and share sales reports, trackers, and dashboards for management review.
- Ensure compliance with internal processes and maintain accurate sales records for audit readiness.
Qualifications & Skills
- Bachelor's degree in Business Administration, Marketing, or related field.
- 13 years of experience in sales coordination, inside sales, or sales support.
- Strong communication and interpersonal skills (verbal and written).
- Proficiency in MS Office (Excel, PowerPoint, Word); experience with CRM tools is a plus.
- Ability to handle cold calling and lead generation with persistence and professionalism.
- Excellent organizational and multitasking abilities.
- Problem-solving mindset with attention to detail.
Key Competencies
- Customer-focused approach.
- Ability to work independently and collaboratively in a team.
- Strong time management and prioritization.
- High level of accountability and ownership.
