Location: New Cairo, South Teseen, South Gate Complex

Job Description?

Assist the sales and leasing teams with administrative duties such as preparing sales agreements, proposals, and documentation.
Follow up and remind sales and leasing teams for all open cases to ensure best conversion to actual sales and/or leasing transactions.
Assist in sales campaigns preparations and implementation.
Coordinate with clients to collect necessary documents and signatures.
Track and update sales activities on CRM or other database systems.
Respond promptly to customer inquiries via phone, email, or in-person.

Responsible for leads distribution to the sales team in coordination with the Sales Manager.

Schedule and confirm clients appointments, property viewings, or meetings.
Follow up with clients to ensure satisfaction and address concerns.
Prepare, review, and maintain accurate records of sales transactions, contracts, and property details on CRM and on all other inventory records.
Ensure compliance with legal and company policies in all documentation.
Act as a liaison between sales, leasing, marketing, and finance teams.
Manage developers orientations and WhatsApp groups.
Manage sales and leasing departmental and your own KPIs.
Manage and ensure administration of CIL (Client Information letter)
Communicate updates on properties, pricing, and promotional offers to the sales team.
Using Social media pages & mobile applications to create & post ads for properties on different platforms.
Support marketing activities by coordinating events, property tours, or open houses functions.
Generate regular (daily, weekly & monthly) sales performance reports and present insights to management as and when requested.
Monitor sales attendance & targets and assist in achieving team goals.
Handle office-related tasks such as scheduling meetings, managing calendars, and organizing supplies.
Handling administrative requests and queries from Top Management
Prepare meeting de-briefs and executive summary reports for circulation.
Answer and direct phone calls, handling customer calls & inquiries
Dispatch all incoming calls and emails to the relative department, and follow up on the attendance of these departments to the same.
Provide general support to visitors & customers
Monitoring office & Kitchen supplies, preparing office budget and restocking supplies when they are depleted.
Assist the finance department with bookkeeping & filing all documents
Support payroll processing by providing relevant employee information such as
leaves and absences, sick leaves and work schedules. Recruit & assist in onboarding new sales and leasing teams members.

Qualifications

2-4 Years of experience in real estate Brokerage company

Experience in CRM (8x-Engaz)

Strong organizational skills, attention to detail, and ability to manage multiple tasks effectively.
Proficiency in administrative tasks, sales documentation, and report preparation.
Excellent written and verbal communication skills with a focus on client interactions.
Proficiency in using office and sales-related software tools such as spreadsheets, CRMs, and document management systems.
Problem-solving and critical thinking skills to address sales-related challenges and contribute to team success.
Ability to work collaboratively in an on-site environment while maintaining a customer-focused approach.
Previous experience in sales support, administration, or a related field is an advantage.
Bachelor's degree in Business Administration, Sales Management, or a related field is preferred.

Office Administrator

Front Office Administrator

Sales Administrator

Bookkeeping Administrator

Sales Administrator