Company Description
Swagelok Northern Africa, established in 1995, is the authorized Swagelok Sales and Service Center serving Egypt, Libya, Tunisia, Algeria, and Morocco. Based in the Ismailia Free Zone, the company offers a wide array of services including Custom Solutions, Evaluation and Advisory Services, and Training Services. With a large in-house inventory and a skilled team of Customer Service Representatives and Sales Engineers, Swagelok Northern Africa ensures customers receive tailored solutions and expert assistance for their unique applications.
Role Description
This is a full-time on-site role for an Accounts Receivable Accountant located in Cairo. The accountant will manage customer invoices, process payments, and monitor account balances to ensure timely collections. The role also involves preparing financial reports, maintaining accurate records of accounts, and resolving discrepancies while ensuring compliance with company policies and regulations.
Qualifications
- Bachelor's degree in accounting, Finance, Business Administration, or a related field (required).
- Certification in accounting or credit management is a plus.
- 23 years of hands-on experience in accounts receivable, credit control, or finance operations.
- Familiarity with Egypt Tax regulations and trade invoicing practices.
- Familiarity with E-Invoice portal.
- Knowledge of customer account management in a distribution or industrial sales context.
- Proficiency in ERP systems, preferably SAP Business One.
- Strong Microsoft Excel and reporting skills.
- Strong communication and interpersonal skills for effective customer interaction.
- Organized and detail-oriented with strong follow-up and problem-solving abilities.
Job Responsibilities:
Accounts Receivable Management
- Generate and issue accurate customer invoices based on sales orders, delivery notes, and agreed terms.
- Generate and issue the E-invoices on the tax portal.
- Monitor receivables aging and follow up on overdue payments through regular customer communication.
- Maintain detailed records of collections activities and payment commitments.
Customer Account Reconciliation
- Reconcile customer accounts and resolve discrepancies related to payments, credits, or disputes.
- Coordinate with the sales team to resolve billing issues and clarify payment terms.
- Apply payments to customer accounts in SAP Business One and ensure correct allocation.
Reporting & Analysis
- Prepare weekly and monthly AR aging reports, collection status updates, and cash receipt forecasts.
- Provide data and insights to the Finance Manager/controller regarding overdue accounts and collection risks.
- Assist in the preparation of monthly financial closing activities related to AR.
Credit Control
- Support customer credit checks and monitor credit limits in accordance with company policy.
- Notify management of high-risk accounts and suggest necessary credit control actions.
- Ensure that credit terms and payment conditions are applied consistently.
Documentation & Compliance
- Maintain accurate records of invoices, receipts, statements, and correspondence.
- Ensure compliance with Egypt Tax regulations and assist with supporting documentation for tax purposes.
- Support internal and external audit requirements as needed.
Collaboration & Customer Support
- Respond promptly to customer queries related to invoicing or payments.
- Work closely with the sales, logistics, and customer service teams to ensure smooth transaction flows.
- Escalate unresolved collection issues to the Finance Manager/controller in a timely manner.
