Administrative Assistant

We are hiring an Administrative Assistant to support the Office Manager and ensure the smooth execution of daily administrative, operational, and real estate-related tasks across the business.

This role is ideal for a highly organised, detail-driven professional who thrives in a fast-paced environment and takes pride in accuracy, structure, and reliability. You will play a key role in maintaining systems, managing documentation, supporting listings and CRM data, and ensuring administrative workflows are completed efficiently and on time.

General & Office Administration

Provide daily administrative support to the Office Manager and wider team

Handle document preparation, filing, scanning, data entry, and record management

Assist with scheduling, reminders, follow-ups, and internal coordination

Real Estate Administration

Upload and manage property listings across all required portals

Update pricing, availability, descriptions, and media

Ensure listings meet compliance, branding, and quality standards

Coordinate with brokers to collect missing information and track listing expiries

CRM & Data Management

Maintain accurate and up-to-date CRM records for leads, listings, and deals

Identify and correct missing, duplicated, or inaccurate data

Support system upkeep, tagging, and data improvements

Operational Support

Assist with reports, trackers, spreadsheets, and onboarding tasks

Support internal communication and coordination with external vendors when required

Process Improvement

Identify inefficiencies and suggest improvements to administrative workflows

Support operational projects, system upgrades, and training initiatives

The Results You Deliver

Accurate listings and clean CRM data

Smooth, reliable daily administrative operations

Strong support for the Office Manager and wider team

Consistent, professional documentation and processes

Improved efficiency across administrative systems

Location & Compensation

Based in Dubai (in-office, 5 days per week)

Salary: AED TBC per annum

Bonuses: Quarterly performance-based

Comprehensive health insurance

Flexible time off and occasional remote working

Fast-growing company with long-term career progression