Job Title: Administrative Assistant
Company: FOERSTER Middle East FZE
Location: Jebel Ali Free Zone, Dubai, UAE
Job Type: Full-time
Industry: Non-Destructive Testing and Inspection products and services
Company Description
FOERSTER Middle East FZE, the MENA subsidiary of Institut Dr. FOERSTER GmbH & Co. KG (Germany), is a global leader in advanced non-destructive testing (NDT) and inspection solutions serving the steel, oil & gas, automotive, and industrial manufacturing sectors.
We are looking for a reliable, structured, and execution-focused Administrative Assistant to support day-to-day operations and directly assist the CEO.
This is a hands-on operational role, not a front-desk position.
Job Description
FOERSTER Middle East FZE is seeking a detail-oriented Administrative Assistant to support daily office operations and provide direct assistance to the CEO. The role involves office and inventory management, logistics and customs coordination, order processing, travel and visa arrangements, CRM and ERP updates, basic accounting and HR administration. The ideal candidate is structured, reliable, fluent in English and Arabic, and capable of operating independently in a professional, fast-paced B2B environment.
Key Responsibilities
- Day-to-day office and inventory management
- Logistics coordination for incoming and outgoing shipments, including Dubai customs procedures
- Order processing: invoicing, creating purchase orders to suppliers, and tracking order progress
- Travel coordination for the team (visas, flight tickets, accommodation)
- CRM updates on HubSpot for ongoing sales deals
- Basic accounting operations: cost of sales tracking, debit/credit statements, supplier/customer SOAs
- Basic HR administration: timesheets, leave management, coordination of visa and contract renewals with HR partners
- Calendar management and executive support for the CEO
Requirements
- Minimum 1 year of experience as an Administrative Assistant or similar role
- Exposure to B2B and sales-driven environments (mandatory)
- Fluent in English and Arabic (mandatory)
- Bachelor's degree or equivalent
- Physically present in Dubai, UAE at the time of application (mandatory)
- Advanced MS Office skills (Excel proficiency expected)
- Experience with:
- CRM systems (HubSpot or similar)
- ERP systems (Odoo or similar)
- Document control and filing
- Calendar and travel management
- UAE driving license is a plus
Soft Skills & Personal Attributes
- High level of accuracy, organization, and follow-through
- Strong sense of ownership and accountability
- Ability to handle confidential information with discretion
- Comfortable working in a structured, high-standard, German-led business environment
- Proactive, solution-oriented, and able to manage multiple tasks without constant supervision
- Clear communicator, able to interact with suppliers, partners, and internal stakeholders
Employment Framework
- Location: Dubai JAFZA (On-site only)
- Contract: Full-time, 2-year contract
- Salary range: AED 4,000 6,000 per month (based on experience)
- Company-provided visa and medical insurance
Why Join FOERSTER Middle East
- Work with a globally respected German technology leader
- Direct exposure to regional industrial and infrastructure projects
- Stable, professional, and performance-driven environment
- Close collaboration with senior management and international stakeholders
- Long-term mindset: competence, reliability, and growth over noise
How to Apply
- Apply via LinkedIn only
- Send your CV and a brief cover letter to: [Confidential Information]
Important notes:
- Only candidates currently based in the UAE will be considered
- English and Arabic proficiency is mandatory
- No recruitment agencies
