Position Summary: Administrative Associates are required to assist several leading positions at the GUC to ensure effective and efficient operations.
Responsibilities:
Performs a variety of moderately complex administrative tasks which may include:
- Providing administrative support to ensure that operations are maintained in an effective, up to date and accurate manner.
- Assisting in the daily office needs and managing all the general administrative activities.
- Coordinating and completing significant special projects independently or in cooperation with other groups as directed by the superiors.
- Providing support to superiors to ensure the availability of all resources necessary for effective decision making.
- Writing and distributing email, correspondence memos, letters, and forms, etc.
- Scheduling appointments and meetings, assisting with materials preparation.
- Proficient in taking and compiling minutes of meetings.
- Compiling and typing statistical reports and charts.
- Creating spreadsheets and presentations.
- Carrying out research duties as and when needed.
- Maintaining electronic and hard copy filing system
- Updating and ensuring the accuracy of the organization's databases
- Assisting on any ad-hoc tasks as required.
Qualifications:
- Education: University Graduate, preferably Bachelor's Degree in Business Administration.
- Experience: 0 to 3 years experience
Requirements:
- Excellent Command of English.
- Excellent communication and presentation skills.
- Effective administrative skills, including the ability to organize and prioritize own workload in order to meet tight deadlines, whilst maintaining a high degree of accuracy.
- Proactive, take initiative and able to make decisions.
- Creative within the scope of work & very resourceful in problem solving.
- Proficiency in or knowledge of using a variety of computer software applications (Microsoft Office).
- A hard worker that is capable of multitasking and dealing with work under pressure.
- Able to work and interact efficiently with all levels of colleagues.
