Administrative Executive

Roles & Responsibilities

Frontline & Customer Service

• Serve as the initial point of contact by managing incoming telephone inquiries and welcoming walk-in visitors to the school.
• Attend to student-related queries and emergencies, including managing sickbay check-ins, tracking lost-and-found items, and rendering basic support.

Logistics & Inventory Management

• Maintain an organized tracking registry for all incoming and outgoing school correspondence and mail.
• Accept official deliveries or courier packages and ensure prompt routing to the correct staff member-in-charge.
• Coordinate school printing requests and manage the distribution of office stationery to both staff and students.
• Conduct routine inventory checks to ensure the general office maintains an optimal stock level of administrative stationery.

Clerical & Operational Support

• Execute general clerical tasks including accurate data entry, survey collation, document filing, and minutes-writing during meetings.
• Provide interchangeable operational coverage across the school's General Office or the co-located MOE Kindergarten as requested.
• Undertake ad-hoc administrative or operational duties assigned by the School Management team.

Job Requirements

• Education: Minimum of a full GCE O Level certificate or an equivalent academic qualification.
• Experience: Strictly requires at least 2 years of prior working experience within a school environment or a closely related public sector institution.
• Technical Skills: Fully proficient in using MS Office applications (Word, Excel, PowerPoint) for compiling data and generating reports.
• Soft Skills: Meticulous and highly detailed worker with strong interpersonal and communication skills.
• Preferred Asset: Possessing a valid certificate or basic knowledge in First Aid is highly advantageous.
• Security Clearance: The successful candidate must sign a formal legal undertaking to safeguard official secrets information upon joining.

Working Hours:

• Mondays to Thursdays: 7:00 AM to 4:30 PM (Inclusive of a 1-hour lunch break)
• Fridays: 7:00 AM to 4:00 PM (Inclusive of a 1-hour lunch break)
• Service not required on Saturdays, Sundays, and gazetted public holidays