Bids & Portal Coordinator

In today's world, where and how you work is critical for success. Real estate is no longer just focused on footprint and costs but on delivering strategic outcomes for organisations. That is why we partner with you to craft a tailored approach that aligns with your unique goals and meets the needs and preferences of your employees.

Operating across 400 offices in 60 countries, we collaborate with the industry's top professionals, and we are supported by leading technology and research to ensure consistent results. We build enduring relationships by making our team an extension of your business - aligned with your goals and committed to maximising bottom-line performance.

Job Summary:

The Bids & Portal Coordinator provides essential support in the preparation, coordination, and submission of high-quality tender responses. The role combines responsibilities across tender document handling, internal coordination, and vendor portal administration. This includes reviewing tender submission requirements, managing company registration profiles across multiple procurement platforms, and ensuring timely, accurate, and fully compliant submissions.

Key Responsibilities:

• Maintain and update company profiles on client and government vendor registration portals (e.g. Tejari, Ariba, Oman Tender Board, etc.).
• Ensure that all portals are submission ready. Track registration expiry dates, renewal requirements, and prequalification timelines.
• Coordinate with the client procurement team and internal stakeholders to resolve portal-related issues and support prequalification requests.
• Monitor and log tender alerts from portals, email invitations, and direct client communications.
• Review tender documents (RFPs, RFQs, RFIs) to extract key requirements, deliverables, deadlines, and evaluation criteria.
• Coordinate with internal teams to collect and consolidate all required inputs for submissions.
• Manage submission calendars, support version control, and uploads via email or client portals.
• Maintain a central bid tracker/CRM capturing all submission details, clarifications, and outcomes.

Qualifications & Skills:

• Bachelor's degree or diploma in Business Administration, Procurement, Communications, or a related field.
• 1-3 years of experience in bids, tender coordination, or procurement registration support. Prior experience in the real estate sector is a plus.
• Working knowledge of public and private procurement portals and vendor registration systems.
• Ability to review and interpret tender documents and basic contract terms.
• Proficient in Microsoft Office (especially Word, Excel, and Outlook).
• Strong attention to detail, organisational skills, and the ability to manage multiple deadlines.
• Good interpersonal and communication skills for internal coordination and external liaison.

Additional Information

At Cushman & Wakefield Core, we embrace diversity and inclusion, striving to create a collaborative working environment and a community supporting your career growth. We are an equal opportunity employer and welcome applications from all qualified candidates regardless of race, gender, nationality, or background.