Overview:
The Company Secretary supports the Board and Senior Management in maintaining a robust governance framework aligned with VARA requirements. The role oversees Board and committee administration, governance records, policy governance, and regulatory filings, ensuring accurate documentation, effective decision-making records, and timely escalation of governance matters.
Responsibilities:
- Organise Board and committee meetings, including agendas, materials, minutes, and action tracking
- Support governance frameworks, including terms of reference, delegated authorities, and annual calendars
- Draft clear and accurate minutes and written resolutions
- Maintain governance registers (e.g. Board composition, conflicts of interest, attestations)
- Coordinate regulatory notifications, approvals, and governance-related filings
- Manage policy governance, including inventory, approvals, and review cycles
- Maintain fit and proper documentation for Board and key function holders
- Oversee statutory and corporate records, including shareholder and signatory registers
- Track and escalate outstanding Board and committee actions
- Support regulatory inspections and ensure records are audit-ready
- Coordinate with Compliance, Risk, Legal, HR, and other functions on governance matters
- Ensure confidentiality and proper handling of sensitive governance information
Qualifications:
- Bachelor's degree in Law, Business Administration, Finance, or related field
- Relevant company secretarial or governance qualification preferred
- 5+ years of experience in company secretarial, governance, or regulated financial services roles
- Experience supporting Board and committee governance in financial services, fintech, or virtual assets preferred
- Strong understanding of governance processes, statutory recordkeeping, and regulatory workflows
