Document Controller

Dussmann Ajlan & Bros is pleased to announce a new career opportunity for the position of Document Controller, based at our Headquarters in Riyadh, Saudi Arabia.

Key Responsibilities

Document Management

• Maintain and update all FM-related documents, including maintenance reports, work orders, asset records, O&M manuals, drawings, permits, and contracts.
• Ensure all documents are properly filed, indexed, version-controlled, and accessible.
• Create and implement document control procedures aligned with company standards and ISO requirements.

Data & Record Keeping

• Track preventive and corrective maintenance schedules and ensure documentation is complete and accurate.
• Maintain logs for service requests, vendor submissions, safety reports, and equipment data.
• Update asset registers, checklists, and compliance documentation regularly.

Coordination & Communication

• Support FM teams, engineers, and contractors by providing required documents promptly.
• Coordinate document submissions for audits, inspections, and client reporting.
• Communicate with suppliers/contractors to obtain required documents (method statements, risk assessments, certifications, etc.).

Reporting

• Prepare weekly and monthly documentation reports for management and clients.
• Track document status (pending, approved, rejected) and highlight delays.
• Support preparation of FM performance reports and KPI documentation.

Job Requirements:

5+ years experience in document control in facilities or property management.

Proficient in Microsoft Office and SharePoint with aptitude to learn new software and systems.

Job Details:

• Location: Riyadh, Saudi Arabia

• Employment Type: Full-time