Job Role:
We are looking for an experienced Document Controller with a minimum of 5 years of relevant experience, preferably within a contracting/construction company. The ideal candidate should have strong hands-on experience in document control, project correspondence, document tracking, and Oracle Aconex, including managing and maintaining Aconex document matrices.
Key Responsibilities:
- Manage and control all project documents in accordance with company and project procedures.
- Maintain accurate document registers, logs, transmittals, and document tracking systems.
- Manage incoming and outgoing documents, drawings, technical submittals, RFIs, letters, reports, and other project correspondence.
- Work extensively with Oracle Aconex for document management, distribution, workflow, transmittals, and document tracking.
- Create, update, and maintain Aconex document matrices, ensuring accurate document status, revisions, recipients, and distribution.
- Monitor document workflows and follow up on pending reviews, approvals, comments, and responses.
- Ensure that the latest approved revisions of documents are properly controlled and distributed.
- Coordinate with Engineering, Construction, Procurement, QA/QC, Commercial, Planning, and Project Management teams.
- Maintain proper filing and archiving systems for project records.
- Ensure documents are correctly coded, numbered, named, classified, and uploaded according to project requirements.
- Prepare regular document control reports and status updates.
- Track overdue documents and coordinate with relevant stakeholders to ensure timely action.
- Ensure compliance with project document control procedures, contractual requirements, and client requirements.
- Support project close-out activities, including final document compilation, archiving, and handover.
- Maintain confidentiality and integrity of project documentation.
Required Qualifications & Experience:
- Minimum 5 years of experience in Document Control.
- Previous experience working with a contracting/construction company is required.
- Strong practical experience with Oracle Aconex.
- Proven experience in creating and maintaining Aconex document matrices.
- Good knowledge of document control processes and construction/project documentation.
- Experience handling technical documents, drawings, transmittals, RFIs, submittals, and project correspondence.
- Strong knowledge of Microsoft Office, particularly Excel and Word.
- Good organizational, coordination, and communication skills.
- Strong attention to detail and ability to manage a high volume of documents.
- Ability to work under pressure and meet project deadlines.
- Good command of English, both written and spoken.
