Executive Assistant

Al Tayer Insignia

United Arab Emirates, Dubai

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Posted 4 hours ago
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Job Description

At Al Tayer Insignia, your career is more than a job it's a journey into the heart of luxury retail. For over 40 years, we've partnered with the world's most iconic brands, creating award-winning retail experiences across our boutiques, department stores, and leading online platforms. With stores and outlets across the GCC and a truly seamless omnichannel presence, we bring style, innovation, and heritage together. Here, you'll join a diverse, customer obsessed, passionate team that celebrates creativity, values individuality, and empowers you to grow. Join us on our journey, reimagining fashion and redefining the meaning of luxury in the region.

Join the region's leading luxury retail powerhouse.

We are looking for a highly organized and polished Office Services Executive & Personal Assistant to support our VP Finance and wider department.

About The Role

In this pivotal role, you will provide comprehensive administrative and office services support to the VP of Finance and the department. You will manage daytoday operations, coordinate communication, oversee documentation, and ensure seamless execution of meetings, travel, and departmental activities.

Key Responsibilities:

Deliver full secretarial and administrative support, including handling calls, drafting correspondence, and liaising with suppliers and customers
Arrange complete travel itineraries, including ticketing, hotel bookings, and scheduling with international partners
Support departmental needs such as preparing official correspondence, consolidating information, and organizing meetings
Coordinate appointments and meetings across offices, ensuring timely completion of signatures, applications, and customerrelated matters
Manage customer interactions with professionalism, addressing queries and routing issues to relevant teams
Ensure efficient handling of calls, emails, and faxes, providing accurate information or directing inquiries appropriately
Maintain an organized documentation system for easy storage and retrieval of records and databases
Prepare general correspondence and memos, including independent drafting when required
Oversee printing and stationery requisitions, and liaise with suppliers for consumables
Monitor department attendance and ensure appropriate access is granted
Manage meeting rooms, reception resources, and other locationspecific requirements
Coordinate company and department events, including annual and quarterly planning meetings.