POSITION DETAILS
1.1. Position: Executive Assistant
1.2. Location: Riyadh Head office
- MINIMUM REQUIRED QUALIFICATIONS 2.1. Specialty: Expertise in providing administrative support to executives and managing office functions. 2.2. Education Degree: Bachelor's degree in Business Administration or a related field.
2.3. Experience:
Minimum of 3 years in a similar role.
- RESPONSIBILITIES / AUTHORITIES / ACCOUNTABILITIES
3.1. Primary Functions:
- Maintain the executive's agenda and assist in planning appointments, board meetings, and conferences.
- Attend meetings and take accurate minutes.
- Receive and screen phone calls, redirecting them as necessary.
- Handle and prioritize all correspondence (emails, letters, packages, etc.).
- Arrange travel for executives.
- Manage confidential documents to ensure their security.
- Prepare invoices or financial statements and assist with bookkeeping tasks.
- Monitor office supplies and negotiate with suppliers for cost-effective orders.
- Maintain organized electronic and paper records for easy accessibility.
- Conduct research and prepare presentations or reports as assigned.
3.2. Authorities:
As per company policies.
3.3. Technical Expertise:
Proficient in Microsoft Office Suite.
Familiarity with basic research methods and reporting techniques.
- REQUIREMENTS AND SKILLS
- Proven experience as an executive secretary.
- Excellent organizational and time-management skills.
- Outstanding communication and negotiation abilities.
