Executive Assistant

Seeking an efficient and reliable EA to support our executive team. The ideal candidate will be highly organized, detail-oriented, and capable of handling a wide range of assistant, administrative, and travel-related tasks.

Key Responsibilities:

1. Executive Support:

o Provide high-level administrative support to executives, including managing calendars, scheduling appointments, and coordinating meetings.

o Handle confidential information with utmost discretion and professionalism.

2. Administrative Support: Provide executive-level support to [executive(s)], including managing calendars, scheduling meetings, and making travel arrangements.

3. Communication Management: Act as the first point of contact between the executives and internal/external stakeholders. Handle correspondence (emails, phone calls, etc.) and prioritize as necessary.

4. Documentation & Reporting: Prepare reports, presentations, and other documents as required by the executive(s). Ensure documents are accurate, organized, and timely.

5. Meeting Coordination: Organize and schedule meetings, conferences, and events. Take meeting minutes and follow up on action items.

6. Project Management: Assist in coordinating and executing various special projects, ensuring deadlines and deliverables are met.

7. Travel Management: Organize travel arrangements, including flights, accommodations, and itineraries for executives and teams.

8. Expense Management: Track and process expenses for executives and prepare reports as necessary.

9. Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.

10. Technology Proficiency: Proficient in a variety of computer software applications, including Google Workspace, Microsoft Office Suite (Word, Excel, Outlook, and Access).

Qualifications:

Education: Bachelor's degree

Experience: Minimum of 3-5 years of experience in an administrative.

Skills:

Excellent organizational and multitasking abilities.

Strong written and verbal communication skills.

Ability to work independently and as part of a team.

High level of discretion and professionalism.

Multi-tasking and time-management skills, with the ability to prioritize tasks.