We are seeking a highly proactive, detail-oriented, and initiative-driven Executive Assistant to the CEO to provide comprehensive support to our CEO in a fast-paced and dynamic business environment. This role requires a trusted professional who can manage both executive and personal responsibilities with discretion, efficiency, and professionalism, allowing the CEO to focus on strategic leadership and business growth.
Key Responsibilities
- Manage the CEO's calendar, scheduling meetings, appointments, and personal commitments while ensuring effective time management.
- Coordinate domestic and international travel arrangements, including visas, itineraries, accommodations, and logistics.
- Act as a key point of contact between the CEO and internal teams, external stakeholders, clients, and personal contacts.
- Prepare, review, and manage correspondence, reports, presentations, and confidential documents.
- Attend meetings when required, take accurate minutes, and follow up on action items to ensure timely execution.
- Proactively think ahead to anticipate the CEO's needs, identify potential issues, and resolve matters independently before escalation.
- Manage personal tasks and ad-hoc requests with a high level of discretion and confidentiality.
- Support executive-level projects, deadlines, and priorities, ensuring smooth day-to-day operations.
- Maintain organized digital and physical filing systems and ensure information is easily accessible.
Minimum Requirements
- Bachelor's degree or equivalent professional qualification.
- Minimum 57 years of proven experience as a Personal Assistant and/or Executive Assistant supporting senior leadership or C-level executives.
- Experience working in a fast-paced, multi-tasking environment with changing priorities.
- Strong command of English (written and verbal); additional languages are an advantage.
- High level of discretion and experience handling sensitive and confidential information.
- Proficiency in Microsoft Office and digital productivity tools (Outlook, Teams, calendars, document management systems).
Key Skills & Competencies
- Exceptional organizational and time-management skills with strong attention to detail.
- Ability to work independently with minimal supervision and take full ownership of responsibilities.
- Strong interpersonal and communication skills, with the ability to interact professionally at all levels.
- Proactive mindset with strong problem-solving and decision-making abilities.
- Flexibility and adaptability to support both professional and personal requirements.
- Ability to manage multiple priorities under pressure while maintaining accuracy and composure.
- Professional presence, sound judgment, and a high level of emotional intelligence.
Personal Attributes
- Trustworthy, reliable, and highly discreet.
- Results-oriented with a strong sense of accountability.
- Calm, composed, and solution-focused in high-pressure situations.
- Highly adaptable with a can-do attitude.
