Executive Assistant

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate is a trusted partner who excels at managing priorities, handling confidential information, and ensuring smooth day-to-day operations for the executive(s).

Key Responsibilities:

• Manage executive calendars, including scheduling meetings, coordinating travel, and prioritizing appointments
• Act as a gatekeeper and liaison between the executive and internal/external stakeholders
• Prepare, edit, and manage correspondence, reports, presentations, and meeting materials
• Organize and attend meetings; take accurate meeting notes and follow up on action items
• Coordinate domestic and international travel, including itineraries, accommodations, and expenses
• Handle confidential and sensitive information with professionalism and discretion
• Support special projects, research, and strategic initiatives as assigned
• Manage expense reports, invoices, and budget tracking
• Maintain organized electronic and physical filing systems
• Anticipate executive needs and proactively resolve issues before they arise

Required Qualifications:

• Bachelor's degree or equivalent work experience
• 3-5 years of experience supporting senior executives or leadership teams
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• High level of professionalism and confidentiality
• Proficiency in Microsoft Office, Google Workspace, and virtual meeting tools
• Ability to work independently and adapt in a fast-paced environment