Job Description:
- We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the CEO.
- This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
- The Executive Assistant will act as a key liaison between the CEO and internal/external stakeholders, vendors, and partners, ensuring seamless coordination of business activities while upholding the highest standards of professionalism and confidentiality.
Responsibilities:
- Manage and optimize the CEO's calendar, including meetings, appointments, and shifting priorities.
- Organize and manage podcast schedules, speaking engagements, and executive appearances.
- Prepare meeting agendas, presentations, briefing notes, and track action items.
- Screen and prioritize communications on behalf of the CEO.
- Communicate professionally with external stakeholders, partners, and service providers.
- Act as the primary liaison between the CEO and internal departments.
- Negotiate timelines, coordinate deliverables, and ensure quality standards are met.
- Plan, organize, and execute corporate events, executive meetings, and external engagements.
- Coordinate venues, vendors, logistics, guest lists, and on-site execution.
- Monitor deadlines and proactively ensure the timely completion of tasks.
- Provide personal administrative support to the CEO, including coordinating appointments and time-sensitive matters, while upholding strict professional boundaries and confidentiality.
Qualifications & Experience:
- Minimum 4+ years of experience in a similar Executive Assistant.
- Strong understanding of UAE business practices and vendor coordination.
- Proven experience managing events end-to-end.
- Excellent written and verbal communication skills.
- Strong stakeholder and relationship management abilities.
- High level of integrity, professionalism, and discretion.
- Advanced organizational and time-management skills.
- Proficiency in Microsoft Office and scheduling tools.
