About the Position
We are seeking a highly organized and proactive Executive Assistant to support our Group Chief Investment Officer at Zahid International FZE. This role is pivotal in ensuring seamless executive operations, effective communication, and strategic coordination across internal and external stakeholders.
The Executive Assistant will play a key role in managing complex schedules, preparing executivelevel materials, and enabling smooth decisionmaking in a fastpaced, highperformance environment.
Key Accountabilitie
sExecutive Support & Coordinatio
- nManage complex calendars, schedule meetings, and coordinate appointments with precision and foresight
- .Organize domestic and international travel, including flights, accommodations, and detailed itineraries
- .Prepare briefing materials, agendas, presentations, and followup notes to support executive decisionmaking
- .Handle confidential information with the highest level of professionalism and discretion
.Operational Excellenc
- eCoordinate executivelevel meetings, board sessions, and strategic events
- .Track deadlines, priorities, and key deliverables to ensure timely completion of all executive tasks
- .Maintain organized digital and physical filing systems, ensuring documents are easily retrievable
- .Process expense reports, invoices, and procurement requests with accuracy and efficiency
.Communication & Stakeholder Engagemen
- tServe as the primary point of contact between the executive and internal/external stakeholders
- .Ensure timely, accurate communication across departments to support alignment and smooth workflow
- .Conduct research, compile data, and prepare summaries or reports as needed
.
Knowledge, Skills & Aptitu
deQualificatio
- nsBachelor's degree in Business Administration or a related fiel
- d.810 years of experience supporting senior executives, preferably in financial institution
s.
Technical & Professional Ski
- llsProficiency in Microsoft 365 (Outlook, Excel, Word, Teams, PowerPoin
- t).Strong digital organization and document management capabiliti
- es.Skilled in scheduling tools, video conferencing platforms, and travel management syste
- ms.Exceptional written and verbal communication skills in English; additional languages are an advanta
ge.
