We are seeking a highly professional Executive Secretary to provide high-level administrative and executive support to senior management. This role is critical in ensuring smooth executive office operations, effective communication, and confidential handling of all executive matters.
Key Responsibilities
- Manage executive calendars, appointments, meetings, and travel arrangements
- Prepare, review, and organize correspondence, reports, and executive documents
- Draft professional letters, memos, and communications on behalf of management
- Act as a key liaison between executive management, internal departments, and external stakeholders
- Coordinate meetings, prepare agendas, record minutes, and follow up on action items
- Maintain organized filing systems and ensure proper document control and confidentiality
- Support executive office operations, logistics, and ad hoc management requests
Key Requirements
- Minimum 58 years of experience as an Executive Secretary or Senior Administrative Assistant
- Proven experience supporting senior executives in a professional environment
- Strong organizational, multitasking, and communication skills
- High level of discretion and experience handling confidential information
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Proficiency in Canva, photoshop, or any similar programs is a plus
- Bachelor's degree or diploma in Business Administration, Office Management, or a related field
- Professional training in executive assistance or document control is a plus
- Excellent English communication skills (written and verbal)
