About the Role
We are seeking a highly organized, proactive, and professional Executive Secretary to provide executive-level administrative support to the General Manager – Supply Chain. The ideal candidate will have proven experience supporting a Chief Operating Officer(COO), exceptional organizational skills, and the ability to manage multiple priorities in afast-paced business environment.
This role requires excellent communication skills, strong attention to detail, and the ability to handle confidential information with the highest level of professionalism.
Key Responsibilities
- Provide comprehensive executive and administrative support to the General Manager – Supply Chain.
- Manage the GM's calendar, appointments, meetings, and travel arrangements.
- Prepare meeting agendas, presentations, reports, and Minutes of Meeting (MoM).
- Follow up with department managers and stakeholders on action items, deadlines, and business priorities.
- Coordinate communication between the GM's office and internal/external stakeholders.
- Handle confidential correspondence, emails, and executive documentation professionally.
- Organize and maintain executive records, reports, and administrative files.
- Prepare and maintain reports, dashboards, and business summaries using Microsoft Excel and Power BI.
- Track key deliverables and ensure timely completion of assigned tasks.
- Support executive office operations and administrative processes with efficiencyand professionalism.
- Coordinate executive meetings, workshops, and business events as required.
Requirements:
- Minimum 2 years of proven experience supporting a Chief Operating Officer(COO) as an Executive Secretary, Executive Assistant, or Personal Assistant.
- Bachelor's degree or Diploma in Business Administration, Management, or a relatedfield is preferred.
- Fluent in English (written and spoken).
- Advanced proficiency in Microsoft Excel, including reporting, data analysis, pivottables, and dashboard creation.
- Working knowledge of Microsoft Power BI with the ability to prepare and maintain executive reports and dashboards.
- Proficient in Microsoft Outlook, Word, PowerPoint, and Teams.
- Excellent organizational, coordination, and time management skills.
- Strong interpersonal and stakeholder management abilities.
- Ability to maintain strict confidentiality and exercise sound judgment.
- Excellent multitasking, follow-up, and attention to detail.
