We are looking for a highly organized and proactive Executive Secretary to join our company . The ideal candidate will provide top-level administrative support, manage daily operations, and ensure smooth communication across the organization while maintaining the highest level of confidentiality.
Key Responsibilities
- Manage and coordinate the Chairman's calendar, appointments, and meetings.
- Prepare meeting agendas, minutes, presentations, and required documents.
- Handle and prioritize incoming calls, emails, and correspondence.
- Follow up on tasks and decisions assigned by the Chairman with internal departments.
- Draft and prepare reports, letters, and official documents professionally.
- Arrange travel plans, itineraries, and reservations.
- Maintain organized physical and digital filing systems.
- Ensure strict confidentiality of sensitive information.
- Coordinate effectively with internal teams and external stakeholders.
- Perform any additional tasks assigned by the Chairman.
Qualifications & Requirements
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- 35 years of experience as an Executive Secretary or Office Manager.
- Experience in a construction company or engineering consultancy is required.
- Excellent command of Arabic and English (written and spoken).
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational, communication, and time management skills.
- Ability to work under pressure and manage multiple priorities.
- High level of professionalism, discretion, and confidentiality
